Shipping and Receiving Administrator

**Job Summary**: The Shipping and Receiving Administrator plays a vital role in ensuring the efficient function of the shipping and warehousing department by providing essential support in day-to-day operations and collaborating closely with the warehouse team to ensure timely and accurate shipment of orders.

This role requires an individual who is humble, driven, and is solutions oriented.

**Humble** - Employees that are team players and are respectful of others and the job at hand. Great team players lack excessive ego or concerns about status. Humble employees are quick to point out contributions of others and slow to seek attention of their own.

**Driven** - Employees who are motivated and focused on self improvement. Driven or hungry employees are always looking for more. More things to do, learn, and take responsibility for. They never have to be pushed by a manager to work harder because they are self-motivated and diligent.

**Solutions Oriented**- Employees who focus on solving, and preventing problems from occurring, not just identifying them. This is equal parts of problems with systems and processes and the common sense that an employee has about people. They are aware, act appropriately, ask good questions, and listen to understand.

**Role and Accountability**:

- Using FAMOUS software to coordinate inventory of incoming and outgoing fruit, products, and supplies using appropriate documentation and processes. This will involve, but is not limited to, preparing:

- Packing slips
- Sales orders
- Bills of lading
- Purchase orders
- Receiving entries
- Identify special requirements from order notes and additional instructions provided, ensuring they are considered during the shipping process, and proactively relay such requirements to the warehouse team if necessary.
- Oversees the movement and location of 100% of bin inventory through Croptracker and FAMOUS
- Plays an important role in our product traceability system by coordinating and receiving incoming shipments and deliveries and monitoring inventory movement for accuracy.
- Ensuring the products are accurately entered into inventory and tagged, as well as maintaining inventory levels of certain supplies by issuing inventory at time of use and tracking product locations through the use of our FAMOUS and WMS systems.
- Monitor and meet the requirements of external partners using their systems and processes (Chep, IFCO, iTrade, etc.)
- Coordinate with forklift drivers to prioritize and complete tasks throughout the workday.
- Supports in the training and coordination of forklift drivers, leading team meetings and contributing to strong team communication.
- Monitors the scale for incoming/outgoing trucks, completes any required paperwork.
- Efficiently meeting the Vineland shipping schedule and satisfying the requested ship dates, troubleshooting any issues that may arise.
- Develops and oversees systems that manage inventory levels of production and supplies at the Norfolk Cherry Company
- Coordinates logistics and shipping schedules at the Norfolk Cherry Company.
- Supporting the QA department to monitor product for:

- Quality and freshness
- Accurate packaging to spot or prevent errors and provide feedback to people responsible for packing fruit.
- Maintain inventory levels of certain supplies by:

- Issuing inventory after use
- Tracking product locations and inventory levels
- Proactively reordering inventory to ensure availability when required.
- Provide administrative support for daily tasks and departmental goals as required.
- Utilize Microsoft To-Do for task tracking and reminders to ensure efficient organization and completion of daily tasks, promoting productivity and accountability within the Department.
- Leads by example, fostering teamwork, mutual respect, and continuous improvement
- throughout all operational activities
- Perform other duties as assigned.

**Knowledge, Skills and Abilities**:

- High level of organization, attention to detail, and accuracy.
- Experience in a shipping/warehouse environment with a strong understanding of inventory best practices. Can quickly identify and address inventory inconsistencies and knowing when to escalate issues for resolution.
- Agility to adapt to change, manage evolving issues or situations, backfill critical roles where required.
- Demonstrate flexibility and openness to changes in the shipping and warehouses processes, embrace new technologies, and collaborate with colleagues to overcome challenges and drive continuous improvement.
- Effective verbal and written communication skills and ability to coordinate with customers and team members.

**Education and Experience**:

- Highschool diploma or equivalent required.
- Previous experience in shipping, logistics, or warehouse operations preferred.
- Experience in FAMOUS ERP and Warehouse Management Systems considered an asset.

**Afternoon Shift 2pm-10:30pm. Work hours may vary based on company needs and could include days, a