HR Operations Coordinator

Job Posting Title

HR Operations Coordinator

Job Category

Executive/Administrative Assistant, Professionals

Language Requirements

Bilingual / Bilingue

Flexible Work Agreement Type

Hybrid / Hybride

Posting End Date

2025-02-26

Job Grade

P1

Pay Range

Commensurate with Experience / Selon l’expérience

Job Summary

We are looking for an individual who is excited to be part of a social, hard working, dedicated group of people that rely on collaboration to succeed in achieving our common goals.

This is a great opportunity for someone who is newer to the HR function but passionate about the value of the Human Resources function, is results-driven, organized, highly proficient in MS Office suite and can respond quickly to changing priorities. You will assist in the day-to-day HR operations, providing support in managing key files for the Future of Work and Flexible Work Programs, Employee Onboarding, DEIB, Talent Administration and other HR functions that are part of our Talent Management Team.

Job Description

What NAV CANADA offers you:

- Challenging, team-oriented work environment
- Competitive compensation and benefits
- Defined benefit pension plan
- Opportunities for growth and development
- Flexible work arrangements
- Diverse and inclusive workforce

In this role you will:

- Assist with the Future of Work strategy and prioritized deliverables.
- Assist in developing and executing HR procedures and policies in support of the broader HR People Strategy.
- Provide administrative and logistics support to the Talent Management team, including scheduling meetings and calendar invitations, communicating agendas and documenting minutes, budgeting administration, arranging travel, and preparing new hire welcome kits.
- Produce and submit reports as required on a variety of HR topics under the Talent Management umbrella.
- Craft engaging letters and documents, ensuring they reflect the vision of the Talent Management Leadership Team.
- Assist with in-depth research initiatives, analyzing data to uncover insights.
- Compile information and present findings in clear, actionable reports for leadership.
- Serve as a liaison for the Talent Management Leadership Team, facilitating the flow of information and gathering necessary input from various stakeholders to enhance team initiatives.
- Directly responsible for producing sensitive material relating to managerial, HR/labour relations decisions.
- Assist in special projects, as requested.

Job Requirements

What you bring:

- Bachelor’s degree, or other educational certificate, in human resources.
- 1-2 years of experience in Human Resources.
- Experience in human resources in a professional services environment.
- Excellent written and verbal communication skills in both official languages
- Excellent MS Office computer knowledge and skills
- Experience with HRIS systems (ie: Workday)
- Experience with creative design is a strong asset
- Comfortable learning and using new technologies

How others describe you:

- An enthusiastic and positive attitude.
- Dedication to providing exceptional human resources support to all levels of staff.
- Love of learning new things, growing from feedback and creating positive change.
- Highly adaptable with ability to respond to rapidly shifting priorities and deadlines
- Ability to handle sensitive and confidential information with discretion.
- Strong interpersonal skills and the ability to work effectively independently or as part of a team
- Excellent organizational and time management skills
- Ability to exercise sound judgment in setting priorities and dealing with confidential and sensitive issues
- Ability to interact with various levels of management

Working conditions
- This position is based at the Ottawa Head Office and classified as a Hybrid position requiring incumbent to be on site a minimum 3 days per week on average.

NAV CANADA is committed to building a skilled, diverse workforce reflective of Canadian society. If you do not believe that you match every job requirement listed on this job posting, we still encourage you to apply. NAV CANADA encourages a culture of learning and growth, and recognizes that although some technical skills are mandatory, many others can be taught.

Our Company strives to create an inclusive and barrier-free selection process and work environment. If you require accommodations during this competition process, please ensure that you inform the interview coordinator or hiring manager of any accommodation measures you may require. NAV CANADA will provide accommodations throughout the recruitment and selection process to applicants with disabilities as required.

We thank all applicants for their interest; only those selected for an interview will be contacted.