Executive Assistant

Executive Assistant - (Campbell River, BC)

Cermaq Canada is currently seeking a permanent full-time Executive Assistant for our Administration Office in Campbell River, BC. This is a dynamic role best suited if you are self-motivated, have an eye for detail and a passion for great service. Your primary customers are the senior management team including the Managing Director. You have additional support from your team member, the part-time receptionist.

Cermaq is a world leading salmon farming company. We have a team of more than 3500 employees across Chile, Canada and Norway. A team committed and proud to grow superior seafood for a global market. At Cermaq, you become part of a meaningful, developing, and diverse workplace. We offer a wide range of job opportunities where you will be able to grow and learn in a sustainable and rapidly developing industry. We support our employees’ personal development and make it possible for you to realize new ideas and initiatives. Our culture is informal and committed. We are smart people in rubber boots. We care for each other, for the environment, and for our communities.

The Executive Assistant provides support to the management team in the following ways:

- Administrative support to the senior management team including the Managing Director.
- Coordinate the management teams meetings including:

- Meeting minutes
- Process senior management monthly expenses
- Keep an organized and current list of key business contacts
- Reconcile and manage expenses for the corporate credit card
- Maintain a well-organized online document control system
- Review written communications for internal or external audiences
- Cultivating strong professional relationships with employees, suppliers, and our network of stakeholders and rightsholders while maintaining discretion and high confidentiality of the office
- Handle meeting, tour and VIP visit scheduling, onsite support, and coordination that could include hotel, air, and regional travel
- Preparing and processing purchase orders, expense reports and facilitating approvals
- Assist with organizing and hosting employee relation events online or in-person
- Assist company project leaders with reporting out project details
- Supervise the receptionist to ensure quality of service overseeing incoming guests, mail, errands and a well-functioning coffee room

**Position Requirements**:

- Minimum 3+ years’ experience in an Executive Assistant or administrative/secretarial role
- Exemplary business communication skills with fluency in verbal and written English
- a diploma or degree in office administration preferred
- Ability to multitask, prioritize and handle conflicting demands
- Exceptional organization of personal work as well as others’ schedules and needs
- Highly flexible with ability to adapt to a dynamic business environment
- Solid under pressure, professional and able to maintain composure in handling challenges and complaints
- Strong attention-to-detail with a focus on delivering quality while meeting deadlines

**Position Details**:

- The position reports to the Finance Director
- Status: Permanent, full-time position
- Shift: This position is scheduled five days per week, Monday to Friday. Occasional weekend and evening work is required.
- Upon hire, you are eligible for company benefits, which include extended health, dental, and vision care, AD&D insurance, life and dependent insurance, and long-term disability insurance. You receive RRSP matching funds after the 3-month probation is completed.

**How to Apply**:
**Online**: cermaq.ca/our-people

Cermaq Canada is an equal opportunities employer who provides a workplace that is free of discrimination.