Administrative Coordinator

**Goh Ballet** is seeking an **Administrative Coordinator** for its location in **Vancouver, BC (Full Time - Onsite).**

**POSITION OVERVIEW**

We are currently seeking a full-time **Administrative Coordinator** with a strong blend of technical proficiency, exceptional interpersonal skills, and the ability to manage multiple priorities eloquently. As a part of our administrative team, you will be responsible for streamlining processes, ensuring prompt and effective communication (internally and externally) and supporting the day-to-day operations of the academy.

A background in arts or dance although considered an asset, is not required. Fluency in multiple languages (verbal and written) considered an asset. If you possess the majority of the essential criteria, we encourage you to apply, and we welcome transferable skills from other industries or backgrounds.

**CANDIDATE DESCRIPTION**
- Fluent in English. Excellent verbal and written communication skills, delivered with professionalism efficiently
- Ability to work in a fast-paced environment and assist with priorities, projects and deadlines
- A resourceful problem solver, and trouble shooter
- Proficiency in invoicing, payment processing, computer softwares (M365, Google Suite, Outlook) Must be confident utilizing Word and Excel.
- Ability to work under pressure and keep a calm and approachable demeanour at all times
- Meticulous with documentation, and organization
- Flexible, adaptable, robust, and resilient, willing to go above and beyond. You'll care about the little details that make the Academy run more smoothly or that make a difference to stakeholders
- Proven ability to multitask and prioritize. Managing various tasks at hand and meet conflicting deadlines
- The desire and openness to learn and grow through adversity
- Someone who strives for excellence and embraces challenges

**DUTIES**
- Researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications
- Provide administrative assistance to the Artistic Staff (ie. Appointments, schedules, meetings, travel arrangements)
- Prepare, document, tracking of invoices, payments, balances
- Support with Annual recruitment targets and retention
- Assist with all events, presentations and productions
- Contributes and supports fundraising initiatives, non-profit work
- Supporting with any marketing initiatives, PR, communications through various channels
- Support other departments with liaising communications, and support in other administrative tasks as assigned (Artistic, operations, wardrobe etc)
- Provide ongoing support to various administrative responsibilities relating to productions, showcases, special events as required
- Supervise overall maintenance of building facilities, safety, upkeep and other assets
- Ensuring bookings and meetings are carried out with exceptional preparation, setup, and equipment required
- Other tasks as assigned

**APPLICATION**

**Subject Header**: Application for **Administrative Coordinator.**

To all those that expressed interest, thank you for considering Goh Ballet Academy as your future employer. It is a very special place to work, and we hope each of you finds the best career path that compliments your experience and interest.

Pay: $48,000.00-$53,000.00 per year

**Benefits**:

- Company events
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- Weekends as needed

Ability to commute/relocate:

- Vancouver, BC V5T 3C9: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Working with Families & Children: 2 years (preferred)
- Microsoft Excel: 2 years (preferred)
- Administrative: 2 years (required)
- Reception: 2 years (required)
- Customer Service: 2 years (required)
- Dance / Performing Arts Industry: 1 year (preferred)
- Clerical processing: 3 years (required)

**Language**:

- Fluent English (Verbal & Written) (required)
- Other Fluent Languages (preferred)

Licence/Certification:

- Criminal Record Check (CRRP) (preferred)

Work Location: In person