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Administrative Assistant-c0581

2 weeks ago

London, Canada City of London Full time

The City of London has implemented the Anti-Racism and Anti-Oppression (ARAO) division with the mandate to create and sustain action-focused, positive, and lasting systemic change in the City of London so that race or membership in an equity-denied group does not predict one’s access to opportunities or ability to engage whole heartedly in the London community. To learn more about The City of London’s commitment to Anti-Racism and Anti-Oppression, visit the ARAO website.

The City of London wants you to #JOIN THE TEAM. Visit our career webpage to learn more about London and the Top Reasons to work for the City of London.

**Title**:Administrative Assistant-C0581**:

- Job Close Date: Nov 1, 2024**File Number**:

- 1754

**Employee Group**:

- Local 101

**Service Area**:

- Neighbourhood and Community-Wide Services

**Division**:

- Community Development and Grants

**Job Type**:

- Full-Time Permanent

**# of Openings**:
1

**Summary of Duties**:
Reports to Manager(s) or designate and provides clerical and administrative support to managers and other staff in the division.

**Work Performed**:

- Creates and maintains files, records and follow-up systems and prepares files for records retention and archiving.
- Prepares time records bi-weekly for program area.
- Responds appropriately to internal and external inquiries, both verbal and written, and refers to the appropriate person or organization.
- Takes minutes of meetings, transcribes, prepares drafts and types letters, reports, agendas and minutes. Processes, records and acknowledges receipt of written correspondence, where possible.
- Prepares orders for supplies for assigned program areas in the Division and reconciles invoices with orders.
- Operates standard office equipment.
- Compiles weekly and monthly statistics and tracking systems for assigned program areas in various databases.
- Communicates information to external and internal suppliers and providers for supplies and repairs.
- Performs related duties as assigned.

**Qualifications**:
One year of a two year Community College Office Administration Diploma or equivalent.

**Experience**:
Six months to one year related experience.

**Specialized Training & Licenses**:
**Skills and abilities in the following areas are necessary**:
Demonstrated proficiency in word processing, spreadsheets, and various software. Typing speed required is 50 w.p.m. Excellent verbal and written communication skills.

**Compensation & Other Information**:
$36,996 - $53,332 (Level 5)

This posting is for 1 permanent full-time position.

Current hours of Work: Monday - Friday from 8:30 a.m. to 4:30 p.m.

Work Arrangement: On-site. Subject to change in accordance with business requirements.

**NOTE**: Applicants may be required to complete a job related test.

**Police Record Check**:
**As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.