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Payroll Administrator Ii

2 weeks ago

Oakville, Canada Acuren Full time

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a _Higher Level of Reliability_, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, reliability engineering and condition-based monitoring services.

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,500 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. Acuren is a part of Rockwood Service Corporation, together with Hellier and Tacten.

**Acuren Group is currently recruiting a full-time Payroll Administrator to support our Canadian operations.** This position will be based out of the Oakville office/remote and will report to the Payroll Supervisor.

**Position Summary**:
The position is responsible for processing weekly payrolls for union and/or non-union hourly employees and providing payroll customer service to employees of the company. The position prepares payroll transactions and audits data to ensure accurate and timely disbursement of salaries and deductions.

**Responsibilities**:
Preparing and auditing payroll transactions:

- Verifies and performs approved adjustments to pay;
- Prepares monthly/quarterly/yearly workers compensation reporting;
- Communicate with 3rd party vendors;
- Export, verify, and balance payroll on a weekly basis;
- Ensures source documents and backup documents are complete, authorized and timely;
- Ensures all terms of the union agreement, employment standards, federal and provincial payroll tax laws and regulatory requirements, and company policy are followed;
- Prepares special payments for severance and terminations including calculating final deductions and remittances from payments;
- Tracks use and payment of miscellaneous paid leaves, tracks use of unpaid time off;
- Tracks employee advances to ensure recoveries by payroll deduction or direct withdrawal are processed.
- Processes and tracks employee garnishments;
- Prepares and amends online ROEs;
- Responds to enquiries from staff in a professional manner;
- Investigates and corrects any discrepancies in payroll information.

Validation and Remittance of employee deductions:

- Calculates employee/employer contributions and remits benefit premiums;
- Prepares remittance documentation and submits payment (Federal & provincial tax, WCB, education tax, CPP, etc.);
- Prepares and balances T4s;
- Prepares monthly union reports.

Participates in process improvement initiatives by:

- Identifying and communicating system problems to supervisor;
- Performing systems tests as required including payroll system setup and changes to legislative deductions and requirements;
- Reviewing and updating procedures/spreadsheets to reflect current information;
- Updating calendars, schedules and rates to reflect annual changes;
- Providing recommendations for improvement to or automation of payroll functions.

**Qualifications**
- Payroll Compliance Practitioner (PCP) Certificate;
- 3+ years of experience in full cycle payroll processing ideally with large organizations;
- Experience working with UltiPro would be considered an asset.

**Competencies**
- Knowledge of payroll including Federal and Provincial Employment Standards and payroll-related regulations;
- Proficient in Microsoft Excel;
- Exceptional detail orientation;
- Able to work independently and adjust to rapidly changing situations in a deadline driven environment;
- Provide excellent customer service, troubleshoot and resolve payroll issues;
- Be self-directed and motivated, as well as a team player;
- Excellent communication, interpersonal and client services skills;
- Ability to maintain a high level of confidentiality.

**Other**

The strength of Acuren lies in its’ outstanding people. As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast. Complemented by an attractive and comprehensive total compensation package and a commitment to the principles of a respectful workplace, Acuren offers tremendous opportunities to those who wish to succeed.

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