Sales Coordinator

**About Us**
At Vermeer Canada, we’ve been dedicated to enhancing our customers’ businesses since 2000, driven by our commitment to help build sustainable and responsible communities. We’re a family-oriented company with a deep passion for the Vermeer brand and its products. We strive to create an inclusive environment that values diverse perspectives, allowing everyone to be their authentic selves. We offer industry-leading compensation, benefits, and opportunities for professional growth and development.

**Our Business**
As a full-service heavy equipment dealership with strategically located branches across Canada, Vermeer Canada is committed to helping our customers maximize their business opportunities, increase productivity, and minimize downtime.

**Position Overview**
Are you the type of person who thrives in the details? In this role you will coordinate Vermeer Canada’s requisitioning, transport, inventory receipt, and movement relative to all equipment sales and rentals. We’re looking for someone with strong organizational and communication skills to meet the needs of our customers.

**What you will do**
- Partners with Sales Representatives and OEM (Original Equipment Manufacturer) contacts to initiate equipment orders and related attachments based on executed sales contracts or evaluates current company inventory for suitable alternatives.
- Creates and manages purchase orders within Oracle EBS, accurately entering equipment movements, pricing, item codes, and serial/tag numbers upon receipt of factory invoices.
- Ensures accurate and timely data entry and equipment recordkeeping in Salesforce, maintaining visibility on unit availability, status, and delivery timelines for internal teams and customers.
- Coordinates with Sales, Finance, and customers to fulfill credit requirements and ensure proper documentation is in place prior to order fulfillment.
- Tracks and reconciles all sales and rental transactions through detailed cost analysis worksheets, accounting for trade-ins, freight, PDI (pre-delivery inspection), warranties, and commissions to determine transaction profitability.
- Prepares monthly and YTD commission reports in Salesforce and/or Excel based on finalized transactions, ensuring all payments are backed by proper documentation, funds received, and applicable deductions.
- Compiles and submits weekly manufacturer reports related to parts sales and supports the preparation of lender reporting documents such as borrowing certificates.
- Provides frontline support to the Sales team by distributing updated price lists, equipment status reports, lead times, and marketing materials; assists with Salesforce reporting and customer-facing documentation.
- Serves as a key point of contact for inbound calls, document management, and general administrative tasks to ensure smooth office operations and customer service excellence.
- Ensures compliance with all company policies, procedures, and occupational health and safety standards.

**What we are looking for**
- Previous experience in equipment or supply chain distribution, preferably within the heavy equipment or construction industry.
- Strong organizational skills with attention to detail and the ability to manage multiple priorities effectively.
- Excellent written and verbal communication skills, with a professional approach to both internal and external stakeholders.
- Proficiency in business software, including Excel, and experience with ERP and CRM platforms such as Oracle EBS and Salesforce.

**Travel**

No travel is expected of this position.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$71,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Work Location: In person