Development Clerk

**Job ID**: 2384
**Openings**: 1
**Jurisdiction**: CUPE Local 7
**Division**: City Planning & Community Services
**Department**: Planning & Development Services
**Branch**: Servicing & Infrastructure Approval
**Location Name**: Regina, Saskatchewan, CA
**Type of Posting**: Internal & External
**Employment Type**: Permanent
**Hourly Salary**: $21.25 - $27.44
**Annual Salary**: $40,515.00 - $52,317.00
**Date Posted**: September 6, 2024
**Closing Date**: September 20, 2024
Land Acknowledgement
We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.
Equity, Diversity & Inclusion
Position Summary
The City of Regina is seeking a dedicated and detail-oriented Development Clerk to join the Servicing & Infrastructure Approval branch within Planning & Development Services department. In this role, you will provide essential administrative support, coordinate branch activities, and deliver exceptional customer service to support the branch’s engineering processes. If you thrive in a fast-paced environment and are passionate about contributing to the city's development projects, this is an exciting opportunity to be part of Regina’s growing community. Key Duties & Responsibilities
Responds to external and internal customer inquires through all contact channels, determines customer needs, identifies solutions, and escalates queries as required
Reviews internal and external technical submissions for alignment with the branch’s scope of work and
prepares engineering submissions including civil engineering drawings and modelling for distribution to the branch for comment.
Compiles engineering comments on internal and external submissions and prepares letters and communications to the relevant customer.
Receives and processes performance bonds and payments related to Infrastructure Works Agreements.
Manages a complex database of branch data including Servicing Agreement files, Infrastructure Works files and other engineering submissions.
Prepares infrastructure as-bult records for use by external Contractors on development projects.
Actively monitors internal construction correspondence to ensure Contractors are complying with permit conditions and executed agreements. Coordinates external construction work with inspection team.
Supports special and annual projects (new software)
Processes operational and transactional tasks and workflows (circulations, public notices, permits, licences, mail-outs (letters), orders to comply, web posts, cash payments/management, print/microfiche requisitions)
Composes, drafts, edits, proofreads, and formats correspondence, memos, and service requests responses
Processes departmental invoices, journal vouchers, cash receipts, purchase/payment requisitions
Accepts payments, processes receipts, reconciles and prepares weekly/monthly deposit
Maintains filing systems in accordance with corporate records management policies and procedures
Completion of secondary school or equivalency plus job-related training and course work
Minimum of nine months of previous and on-the-job administrative experience related to municipal
infrastructure engineering, including experience with all of the following:
Municipal infrastructure records
Municipal construction agreements
Municipal servicing memos and models
compiling and proofreading technical engineering comments
Must have experience with Bluebeam and Microsoft Access
Knowledge of engineering principles and terminology plus office administration and customer/client services.
Knowledge of municipal engineering agreement processes.
Knowledge of cash receipts, processing, and reconciliation practices
Knowledge is gained through on-the-job experience
Knowledge of area specific concepts and practices
Knowledge of branch as well as the broader divisions/departments
Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including
health and safety standards
Knowledge of job-related office productivity software, internet browsers and search engines, enterprise
software, discipline-specific software, and technology devices
Provides front-line customer service where messages/responses may be met with frustration/rudeness
Works in indoor office environment
Exposure to stressful experiences/interaction with parties who are upset, angry, and/or emotionally charged
Additional Requirements
Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.
Join our team at the City of Regina and contribute to our vibrant community
We prioritize your well-being, support your professional growth, and value inclusive hiring. Enjoy competitive compensation, attractive health and wellness benefits, and a variety of educational suppor