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Site Administrator

3 weeks ago

Hamilton, Canada E.S. Fox Limited Full time

**ABOUT US**:
Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical, casinos, hotels, hospitals, schools, and themed entertainment.

The company is headquartered in Niagara Falls, Ontario, and maintains full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Tiverton, Kingston, Sudbury, and Thunder Bay.

With a strong commitment to health, safety, and the protection of the environment, E.S. Fox Limited has earned a reputation as a people-first, environmentally conscious, socially responsible constructor.

The **Project site in Hamilton, Ontario **is looking for an organized, detail-oriented and professional **Site Administrator** to join the team.

**WHAT WE OFFER**:
A rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:

- An attractive health and dental benefits package including an Employee Assistance Program
- Group RSP
- Competitive compensation
- Support of professional growth

**SUMMARY OF THE ROLE**:

- Reporting to the Area Manager and Project Manager, the Site Administrator will be responsible for coordinating administrative site services such as: Procurement, Safety, payroll, Tool Crib and I.T related items.

**KEY RESPONSIBILITIES**:

- Administers site-operating practices such as record keeping systems, document control, office layout and payroll administration using applicable systems, as well as new hires, safety etc.
- Ensure that time sensitive items such as payroll is accurately completed and submitted to head office for processing in a timely fashion.
- Coordinates collection and preparation of project related records and reports.
- Compiles and maintains records of business transactions and office activities.
- Performs a variety of administrative duties using multiple systems in line with procedures.
- Performs photocopying duties of important documentation and files appropriately.
- Organizes and posts data into record books.
- Records and files service and change orders.
- Provides and receives information to and from customers, suppliers and project Managers.
- Prepares site supply inventory and coordinates site supplies for purchase.
- Operates office equipment such as computers, fax machines, and photocopiers.
- Opens and re-routes incoming mail, answers correspondence and prepared outgoing mail.
- Greets constructions site visitors and provides support as necessary.
- Exercises sound judgment and assumes responsibility for decision, consequences and results that may affect staffing, costs and/or quality of service.
- Ensures responsibilities and accountabilities are carried out in accordance with E.S. Fox Limited's safety policy, procedures, ISO 18001 standards and OHSA requirements.
- Performs such other reasonable duties and responsibilities as may be required to maintain an effective functioning site office.
- Other administrative duties as required.

**KNOWLEDGE AND EDUCATION REQUIREMENTS**:

- Completion of College level Diploma in Business Administration
- Highly knowledgeable in Microsoft Office programs including Word, Excel and Outlook.

**SPECIFIC EXPERIENCE AND SKILLS**:

- Previous Administrative experience within a construction-site environment is preferred.
- Three (3) years' experience working in an Administrative capacity in a manufacturing or industrial environment is preferred.

**PERSONAL ATTRIBUTES**:

- Reliable and punctual
- Well organized and self-motivate
- Results-oriented
- Personable

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.