Payroll Administrator

**PAYROLL ADMINISTRATOR**

**Reports To**:Director, Finance

**Direct Reports**:None

**Overall Scope of the Position**:
The **Payroll Administrator **is responsible for managing the Company’s Human Resources functions which includes processing payrolls, managing the Employee Benefit Programs, and maintaining employee Human Resource records.

**Key Responsibilities and Authority**:
1. PAYROLL PROCESSING
- Ensures completeness and accuracy of information for new hires and terminations.
- Maintains and updates changes to the Employee Master Files - including job position, rates of pay, benefit coverage, and training records.
- Processes weekly payroll transactions for Office Salaried Payroll and Shop Hourly Payroll. Posts time card entries for the Shop Payroll to the Encompix Job Cost system and Avanti Payroll System.
- Processes direct deposit payments to employees by transmitting electronic files to the bank and distributes Pay Advice forms to employees (via hard copy or EFT, as applicable).
- Updates Shop Employees payroll system for amendments arising from changes to the Collective Agreement.
- Maintains attendance records.
- Maintains vacation records for Office Employees (accrual and payment).
- Calculate and remits Source Deductions to the Canada Revenue Agency.
- Maintains Consigned Property Records which track company assets in possession of employees.
- Processes all year end payroll transactions to comply with all statutory requirements including employee T4 preparation and electronic filing with the Federal Government.
- Prepares monthly payroll journal entries and posts to General Ledger. Reconciles selected General Ledger accounts for Accounting Department.

2. BENEFITS ADMINISTRATION
- Acts as the liaison between the Benefit Carrier and the Company and its employees.
- Documents eligibility and timing of coverage for all employees.
- Assists employees with claims submission.
- Updates the Carrier’s Website with additions, amendments and terminations of coverage.
- Processes the monthly Billing Report, generates payment of premiums, and creates journal entries to post the applicable costs to the General Ledger.

3. HUMAN RESOURCES
- Assists the Safety Coordinator with Employee, Contractor, and Inspector orientations.
- Assists the Safety Coordinator by entering Work Place Injury Reports on the WCB website.
- Sends manpower requisitions to the union for a request to fill a shop position.
- Enters Job Postings on Company’s external website and third party employment web sites.
- Responds to internal and external inquiries regarding employment status and payroll information, giving due consideration to confidentiality as defined by Dacro Policies and the criteria specified under Federal and Provincial government Privacy legislation.

4. REPORTING
- Generates weekly payroll and personnel reports as required by Management including Weekly Hours Report, Employee List, and Absenteeism Report.
- Develops and delivers custom reports as required by management on an ad hoc basis.
- Submits Report on Hiring’s to federal government via the Data Gateway website.
- Updates Hourly Cost Analysis Report which calculates average labour rates for job costing.
- Generates monthly reports as required by Management including Shop Employee Position Count Report, Union Deduction Report, RRSP Report, and the Family Assistance Program Report.
- Prepares all yearend reporting including reconciliation of source deduction remittances totals per T4 Summary to total of remittances made during the year.
- Calculates information on WCB Annual Return and submits electronically.

**Skills Required or Developed**:

- Must have the Payroll Supervisor courses provided by the Canadian Payroll Association, or equivalent experience.
- Good knowledge of the fundamentals and principals of accounting. Ability to verify transactions and prepare general ledger account reconciliations.
- Sound working knowledge of Microsoft Excel and Word software.
- Ability to work with little supervision and under deadline pressures.
- Must have good organizational skills and be able to interact well with employees in all departments of the Company.
- Must appreciate the confidential nature of the Payroll and Human Resources information and strictly adhere to the Company’s confidentiality policies and government Privacy Legislation.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Edmonton, AB T6E 4W8: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Payroll: 1 year (required)

Licence/Certification:

- PC