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Data Entry Clerk

2 weeks ago

Toronto, Canada H.H. Angus & Associates Ltd. Full time

Data Entry Clerk - Records Management - Toronto, Ontario, Canada

This is a great opportunity to join a dynamic team in a company with an excellent reputation in the engineering consulting industry. At HH Angus, we value our employees and strive to create a culture of learning, growth and success.

We are currently looking for a Data Entry Clerk to join our growing company.

The Data Entry Clerk reports directly to the Director, Technical Management in our extensive Records Management Group and works with several team members who have a strong base of knowledge and industry experience.

At HH Angus, we’re committed to wellness and a strong work/life balance. We love our work, but we like to have fun too. Social activities include sports, community involvement, team outings, and charitable outreach. Our unrivalled company culture is a big part of why so many employees stay, and why we have over 30 employees with 30 years of service in the company.

At HH Angus we will support your career development to help you achieve your professional goals. **Come Grow With Us.**

**Responsibilities include**:

- Organizing the collection of documents (paper and electronic) including drawings, specifications, shop drawings, and other engineering documents for archiving and records as necessary.
- Downloading project files from external cloud-based platforms and maintaining an up-to-date project file structure on our internal document management system.
- Assisting in document control and storage for designated active projects.
- Assisting with archiving project records.
- Assisting with Contract Administration tasks for projects including: Downloading Requests for Information and Shop Drawings from external cloud-based platforms and posting to our internal TAG Project Services platform.
- Performing project documentation management, including documentation retrieval and coordination between project web portals and team members.
- Assisting Project Managers with clerical project tasks such as monitoring shop drawings and RFIs, and creation of reports for supported projects.
- Creation of training materials to support Knowledge Management initiatives.
- Other duties as required.
- High school diploma or equivalent; additional certification in data entry or related fields is a plus.
- Proficiency in MS Office Suite (Excel, Word, etc.) and data management software. Familiarity with database systems is an asset.
- Demonstrated ability to type quickly and accurately (e.g., 50+ words per minute).
- Strong focus on accuracy and attention to small details.
- Ability to prioritize tasks and manage time effectively.
- Capable of identifying and resolving discrepancies in data.
- Strong written and verbal communication to clarify data requirements or discrepancies.
- Understanding of data privacy standards and the ability to handle sensitive information discreetly.
- Prior experience in a similar role is preferred but not mandatory for entry-level positions.
- Willingness to learn new software or processes as needed.

We offer a competitive compensation package in an exceptional environment focused on growth and development.

HH Angus is committed to providing an accessible work environment. Upon request during the recruitment process, HH Angus will accommodate applicants with disabilities. For more information on our Accessibility Program, please refer to our Accessibility Policy.