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Project Manager Assistant
3 weeks ago
Hudson Restoration Inc. stands at the forefront of eco-friendly restoration, proudly leading the industry in Ontario with our widespread presence in Toronto, Markham, Burlington, Belleville, Kingston, London, Muskoka, and Orillia. As we embark on an exciting journey of expansion, we're actively seeking a dynamic professional to join our team as a Project Manager Assistant (PMA) in our Belleville office.
Why consider a career with Hudson Restoration?
Beyond a competitive wage, we provide a comprehensive benefits package that includes medical, vision, dental, life insurance, and disability coverage. Plus, we provide a company vehicle to make sure you're equipped for success.
But wait, there's more At Hudson Restoration, we prioritize your success by providing opportunities for professional development and growth within the company, which includes access to paid training. In addition, through our 'Hudson Honours Program,' we celebrate your dedication with perks and bonuses for yearly milestones, making your journey with us even more rewarding. You'll also enjoy benefits like a phone allowance, gym allowance, paid sick days, birthdays off, and a shortened workday every Friday. And, of course, we believe in celebrating together with company events and much more
We also offer:
- Opportunities for professional development and growth within the company with paid training
- Wellness Program
- Phone Allowance
- Paid Sick Days
- Birthday's Off
- Shortened workday on Friday
- Company Events
and many more
Job Summary
Working under the director of the Project Manager, Director of Finance & HR, and the President, the PMA's essential functions are as follows:
- Communicate effectively with property owners, managers, tenants, subcontractors, and insurance adjusters.
- Support Project Managers in successfully managing the full lifecycle of assigned projects, from initiation to completion, including assistance with payment processing when necessary.
- Ensure all project-related documentation is accurate and uploaded to internal and external claims systems.
- Assist with customer communication and interactions throughout the project.
- Obtain necessary documentation from clients, including work authorizations and completion certificates.
- Accurately prepare invoices in compliance with client protocols.
- Assist in managing contracts, purchase orders, and invoicing for vendors and subcontractors.
- Assist with outstanding receivables to support project financials.
- Serve as a point of contact between the customer and Project Manager to facilitate project success.
- Track and document project changes, including updates to project schedules.
- Coordinate mitigation and restoration activities with in-house staff and subcontractors.
- Understand the full scope of work to provide effective assistance to the Project Manager.
- Review project information and prepare schedules in a timely and organized manner.
- Address questions and concerns raised during the project lifecycle.
- Perform tasks as assigned by the Project Manager to support project needs.
- Monitor the progress of all active projects and maintain accurate notes and updates.
- Organize and compile all supporting documentation for project completion and submission.
- Pay close attention to detail and maintain a high level of care for clients’ property and information.
- Comply with Hudson Restoration Inc.’s policies, procedures, and applicable legislative requirements.
- Proactively report site conditions or concerns that could impact project completion to the appropriate personnel.
- Provide short-term coverage for the Project Manager during vacations or absences.
- Assist with reception duties as needed.
- Other duties as required.
Qualifications:
- Minimum 2 years experience in the Restoration industry
- Experiencing with Xactimate, Symbility, and Encircle
Pay: $55,000.00-$70,000.00 per year
**Experience**:
- Restoration: 2 years (preferred)
Work Location: In person
