Administrative Assistant, Municipal Law Enforcement

2 weeks ago

Port Carling, Canada Township of Muskoka Lakes Full time

Job description

Opportunity

**Responsibilities**:

- Provide support and general administration to the Administrative Monetary Penalty System (AMPS), including accepting review requests, coordinating with the Screening Officers, and organizing dates for hearings.
- Manage administrative tasks associated with day-to-day enforcement operations, including the preparation of orders and charges.
- Assist with the preparation and distribution of correspondence, staff reports, by-law updates, and contract and procurement documents.
- Maintain and manage the division’s records including hard copy and electronic files and databases, financial records, and purchase orders.
- Coordinate invoicing and fee requests with the Finance department.
- Provide support to the broader Development Services and Environmental Sustainability portfolio as needed.
- Follow the bylaw related to records management and maintain current knowledge of records management principles for all records generated. Store, locate and research departmental archives as requested.
- Assist with maintenance of the Township website within areas of responsibility.

Knowledge, Skills and Experience
- Post-secondary education in a related field or equivalent experience.
- 3-4 years of administrative experience preferably in a municipal operations environment.
- Strong technological proficiency, including experience with Excel spreadsheets and databases.
- Ability to communicate effectively and courteously with employees and members of the public, both in person, by telephone, or electronically.
- Highly developed organizational, communication, and interpersonal skills with the ability to cope with competing demands and multiple tasks.
- Valid Class G Ontario Driver’s License.

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