Event Operations Coordinator

**Company Description**
**_
Ideas Change Everything._**

We believe this to our core. And we’re proud to play a role in discovering, debating and sharing the best of them.

TED is devoted to curiosity, reason, wonder and the pursuit of knowledge — without an agenda. We welcome all who seek a deeper understanding of the world and connection with others, and we invite everyone to engage with ideas and activate them in your community.

TED is seeking an experienced and dynamic Event Operations Coordinator to support the successful planning, coordination and execution of events. This role requires a blend of strategic thinking, meticulous attention to detail, and hands-on execution. You’ll work across administrative, logístical and buildout tasks to ensure our events run smoothly, meet objectives and deliver outstanding experiences.

**Key Responsibilities**

**Vendor + budget management**
- Develop, upkeep, report and reconcile event budgets
- Liaise with and maintain vendor relationships
- Research and source new vendors and suppliers in target markets
- Negotiate contracts and pricing with vendors to optimize cost and quality

**Sourcing and logistics**
- Support projects by maintaining notes, resources and consolidating information into databases and presentations.
- Research event trends, venue recommendations and consolidate findings
- Source and support custom bespoke activation builds and temporary structures
- Source and consolidate orders for event needs, including decor, fencing, flooring, florals, furniture, structures, tenting, walls
- Complete necessary logistics for vendors including shipping, deliveries, load-in/out, setup/tear-down and production schedules
- Coordinate and manage load-in and load-out logistics to ensure seamless operations

**Project management and reporting**
- Maintain comprehensive project plans, budgets and timelines for each area of focus providing consistent weekly updates
- Work with internal and external stakeholders to coordinate operational needs
- Input and update event details and maintain event databases, presentations and other event specific documents.
- Ensure all projects are delivered on schedule and within budget
- Complete additional operation and administrative to support the events team

**Qualifications** Required**:

- 4+ years of proven experience in event management, hospitality, or field marketing.
- Exceptional organizational and multitasking abilities.
- Proficiency in project management tools and software.
- Excellent communication and problem-solving skills.

**Preferred**:

- Familiarity with Microsoft Office, Google Suite and Airtable.
- Expertise in contract negotiation and vendor management
- Strong analytical, strategic planning, and creative problem-solving skills, focusing on solutions.
- Knowledge of sustainable event practices.

**Key Competencies**:

- Highly detail-oriented with a strong commitment to quality.
- Adaptable and able to work under pressure in dynamic environments.
- Collaborative team player with a proactive mindset.

**Additional Information** Mission-oriented**:You should have a strong belief in TED’s**mission and values**

**WHY WORK FOR US**

TED is a global community, welcoming people from every discipline and culture who seek a deeper understanding of the world. We believe passionately in the power of ideas to change attitudes, lives and, ultimately, the world. TED began in 1984 as a conference where Technology, Entertainment and Design converged, and today covers almost all topics — from science to business to global issues — in more than 100 languages. Everything we do is driven by this goal: How can we best spread great ideas?

If you’re excited about shaping the tools that power TED’s world class events and enabling teams across a truly mission-driven organization to deliver impact at scale, we’d love to hear from you