Accounting Assistant

Position Purpose Summary

This is a support position within the Corporate Finance and Treasury team that maintains day-to-day financial operations of the County which is inclusive of customer service responsibilities and accounts payable.

**KEY DUTIES AND RESPONSIBILITIES**

**Accounts Payable (50%)**
- Processes accounts payable invoices; purchase orders invoices, procurement card transactions; and expense claims.
- Generates accounts payable cheque run and electronic funds transfer.
- Processes auto withdrawal invoices and generate payment accordingly.
- Processes Canoe/RMA invoices and generate payment to reconcile to monthly statement.
- Provides Administrative support and coordination of the County’s corporate purchase card program.
- Provides upkeep and maintenance of the purchase order system.
- Provides the upkeep and maintenance of vendor files.
- Assists with year-end reconciliation for working papers.
- Identifies process inefficiencies.

**Customer Services (40%)**
- Provides all of the following with a high standard of customer service, both internally and externally to the public:

- Provides switchboard operations to direct incoming and at times, outgoing calls appropriately.
- Provides front desk reception for the public, and at times, assist with internal needs as well.
- Supports infrastructure and community service divisions with their annual program delivery.

**Other Related Duties (10%)**
- Peer reviews correspondence and financial data entered within financial systems.
- Provides coverage for and assists with financial operations staff (accounts receivables, reception, utilities, and taxation).
- Assists with preparing and balancing bank deposits as required.
- Assists with year-end work as assigned.
- Adheres to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System return.
- Performs the duties of an Information Management Contact for the department.
- Performs other related duties as assigned.

**REPORTING RELATIONSHIPS**
- The following job titles and/or specific positions listed may, from time-to-time, be amended, altered, or changed by the Employer to meet its business, administrative, operational, or regulatory needs._

**Please check**only one** of the following, completing the**position titles** in the right-hand column as applicable.**

Position provides leadership and direct supervision (i.e., monitoring and assessing work performance, coaching, providing performance feedback, disciplinary authority).

Position provides day-to-day direction related to scheduling, assigning, and coordinating work, may provide mentoring and performance feedback input to a manager or supervisor.
- X_

Position provides occasional advice and/or guidance to co-workers, citizens, the public, or other staff. No formal supervisory responsibilities.

**KNOWLEDGE, EDUCATION, QUALIFICATIONS, SKILLS, ABILITIES, AND EXPERIENCE**

The following are **_required_** in this position:
Knowledge
- Thorough knowledge and understanding of frequently asked questions, policies, procedures, and practices pertaining account payable and receivable administration.
- Solid understanding of internal controls and their importance in relation to financial processes and accounting.

Education and Qualifications
- A minimum of 1 year of related work experience in an office, finance, or accounting environment and completion of financial and accounting certificate or diploma, or a minimum of 3 years work experience in a finance or accounting environment without a formal education. Preference given to those with more experience.

Other Skills or Abilities
- Ability to read, follow, and understand processes, procedures, and policies to perform work in accordance with expectations.
- Ability to take initiative, be independent, resourceful, work under pressure and meet deadlines.
- Ability to work in a team environment or independently.
- Proven ability to effectively communicate in writing or verbally, in a clear, objective, logical and sensible manner.
- Well-developed customer service skills.
- Proficiency when using all Microsoft Office Programs (Excel, Word, and PowerPoint, etc.).

Related Experience
- Education or direct experience working in financial accounting software.

The following are considered **_assets or preferences_** in this position:
Knowledge

Education and Qualifications
- A financial or accounting degree or working towards completion would be considered an asset.

Other Skills or Abilities

Related Experience

**WORKING ENVIRONMENT AND PHYSICAL EFFORTS**

**Working Environment**
- This position works primarily in an office or office-like environment.
- The working environment is deadline driven and involves multitasking and managing priorities.

**Physical Efforts**
- This position works primarily indoors, with limited physical requirements of walking, bending, standing, or reaching.
- This position may have longer periods of time sitting/st