Purchasing Analyst

**Job Category**:Finance, Accounting & Purchasing

**Division & Section**:City Clerk's, Member Services & Program Support

**Work Location**:City Hall, 100 Queen St W

**Job Type & Duration**:Full-time, Temporary Vacancy (12 Months)

**Hourly Rate**:$37.80 - $41.41

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: Local 79 FT

**Number of Positions Open**: 1

**Posting Period**: 15-Jul-22 to 29-Jul-22

**Major Responsibilities**:

- Provides research and analytical support, advice and training for a City department relating to purchasing procedures and automated systems (SAP).
- Monitors divisional compliance with City, Provincial and Federal purchasing regulations and requirements, e.g. Health and Safety, Fair Wage, Municipal Codes 195 and 71, etc. and assist in this interpretation.
- Lead contact for the client division(s) with the City of Toronto Purchasing Division (PMMD).
- Monitors existing blanket contracts and co-ordinates commodity and services estimates across the division.
- Provides support in the development and implementation of purchasing practices for the client division(s).
- Assists in the development and maintenance of a technical specifications library.
- Reviews and makes recommendations on divisional stores.
- Prepares and writes reports to Committee and Council concerning purchasing related issues (e.g. over-expenditures, requests for sole sourcing, extensions, etc.).
- Attends committees/meetings dealing with procurement matters.
- Reviews updated statistical techniques of trend analysis including the consumer and industrial price indexes for market information and specific commodity information as it relates to economic purchasing of goods and services.
- Recommends possible time frames, annual estimates, product specifications for term quotations and blanket contracts scheduling to determine the best time to buy specific commodities.
- Maintains a running evaluation of the divisional purchasing activities (e.g. blanket contracts, purchase orders etc.).
- Researches information on price changes of specific commodities for estimating of future inflation costs and feasibility of extending contracts where options exist.
- Researches and conducts benchmarking studies, and surveys regarding policies, procedures and practices used by other Purchasing functions throughout North America, i.e. By-laws, policies, procedures, practices, etc.
- Researches and prepares reports on corporate issues.
- Updates and monitors information in databases used for divisional statistics on purchasing activity and policies and procedures
- Extracts information from the Financial Information System (SAP) to compile information relating to purchasing activity, history, benchmarking, etc.

**Key Qualifications**:

- Post-Secondary Education in a related field and/or a purchasing designation or an equivalent combination of education and experience.
- Considerable practical experience in purchasing and contract management functions, and analysis related to these areas, i.e. development and preparation of RFXs, evaluation and award.
- Considerable experience using Microsoft Office Suite (e.g. Word, Excel and PowerPoint) to develop and maintain reports, spreadsheets and database information.
- Considerable experience with the Financial System - SAP logistics module or an equivalent financial information system involving purchasing.

**You Must Also Have**:

- Working knowledge of the Purchasing By-law, policies, applicable legislation and procedures.
- Ability to organize and prioritize multiple projects and to work effectively in a fast paced, consistently changing environment.
- Ability to work independently with minimum supervision to plan and execute tasks or assignments and work under strict time constraints to meet deadlines.
- Ability to prepare written reports and effectively communicate statistical findings and data.
- Highly developed interpersonal and customer service skills, with the demonstrated ability to interact effectively with all levels of staff in the organization, outside service agencies and the public in a professional manner.
- Excellent problem solving skills, with the ability to analyze requirements, develop or recommend solutions.
- Excellent written and oral communication skills (i.e. in dealing with Council, City staff and General Public).

**NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES**:
**Equity, Diversity and Inclusion**:
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

**Accommodation**: