Head Secretary

HEAD SECRETARY (E) NEW ELEMENTARY SCHOOL - South Kitchener Elementary PS(New school in Kitchener scheduled to open in the fall of 2025) Educational Services Applicants will be considered in the following order: 1) Qualified permanent ESS/OSSTF Bargaining Unit employees. 2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. 3) Qualified external applicants (includes employees from other Bargaining Units) Reporting to the Principal, this position is responsible for supporting the activities of the administrative staff in duties related to the day-to-day operation of the school. The successful applicant for this Educational Support Staff position Level E, will work 35 hours per week, 10 months per year, effective as soon as possible.
**Please note that this position will most likely be working out of the Education Centre until the school is open** Responsibilities - Maintain good public relations;
- Establish and implement efficient office procedures;
- Receive and initiate communication at the school;
- Liaise with staff at other schools and the Education Centre;
- Monitor school budgets and accounts, compile staffing and enrolment statistics, monthly enrolment reports;
- Create P.O. requisitions and track orders in K212;
- Prepare, check and submit school data;
- Maintain and update the Aspen Student Information system;
- Support the vision, philosophy and procedures of the school;
- Interact effectively with the students, staff and parents in a positive and confident manner; and - Complete any other duties assigned by the principal. Qualifications - Secondary School Graduation Diploma is required;
- Proven strong organizational and time management skills;
- Experience and knowledge of School-Day and Google Docs is required;
- Experience and knowledge of K212 is an asset;
- Experience with G-Suite is required;
- Excellent computer and word processing skills;
- Experience in using Microsoft Office products including Word and Excel in a Windows computer environment is required;
- Experience and familiarity with ONSIS is preferred;
- Excellent interpersonal skills with students, co-workers, teachers and the public;
- Ability to work collaboratively as a member of the administrative team of the school;
- Ability to complete assigned duties with mínimal supervision;
- Ability to communicate effectively in both oral and written forms;
- Proven ability to take initiative, work independently, and make decisions as appropriate;
- Ability to exercise high level of confidentiality and discretion;
We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1014_- Privacy Protection and Access to Information). Information is collected pursuant to Ontarios Education Equity Action Plan (Ministry of Education), PPM 165 and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and ethical research practices.