Bookkeeper

Bookkeeper

**Reports To**

President

**Job Summary**

A self-directed and experienced bookkeeper, that supports the company from a financial and operational perspective. The bookkeeper is responsible for all financial, accounting, and office management activities. General financial duties include (but are not limited to): prepare of monthly financial statement package; prepare monthly sales analysis package; act as liaison with Parent company in New York; prepare monthly government returns including VAT taxes; complete all accounting tasks including accounts receivable, accounts payable, general journal entries, banking and cash management functions; prepare semi-monthly payroll; HR compliance; and general office manager duties. The bookkeeper must possess previous experience in handling confidential or sensitive information and proficiency in Microsoft Office programs (including Word, **Excel**, and PowerPoint).

**Competencies**
- Professionalism - Demonstrates professional standards of conduct when governing interactions between individuals in a business environment.
- Organization - Able to create or maintain processes to ensure all relevant information or tools are easily accessible.
- Time Management - Balances a myriad of tasks; prioritizes duties as needed.
- Attention to Detail - Attends to details and pursues quality in the accomplishment of tasks, regardless of the volume of duties encountered.
- Accountability - Takes ownership of personal workload.
- Client/Customer Focus - Provides superior service to both internal and external customers.
- Commitment to Health and Safety - Works in compliance with all applicable health and safety legislation and established policies and procedures.
- Communication - Expresses and transmits information with consistency and clarity.
- Teamwork - Works cooperatively and effectively with others to reach a common goal. Participates actively in group activities fostering a team environment.

**Job Duties**
- Coordinate financial activities, including accounts payable, accounts receivable, general accounting, payroll, special projects accounting, financial planning, and reporting
- Process semi-monthly payroll for all salaried and hourly employees, as well as commission and bonus payments, in an accurate and timely manner
- Perform the orientation/onboarding of new hires
- Ensure compliance with relevant employment and occupational health and safety legislation
- Maintain accurate, up-to-date, and complete personnel records
- Assist in the preparation of the operating budget
- Facilitate any auditing conducted by third parties to ensure effective resolution and swift closure of auditing activities
- Prepare general ledger and journal entries and trial balance
- Perform basic bookkeeping functions
- Open and close books for auditors
- Code, total, batch, enter, verify, and reconcile transactions such as accounts payable and receivable, purchase orders, cheques, invoices, and bank statements
- Compile payroll data such as garnishments, vacation time, insurance, and other deductions
- Assist in developing and maintaining policy and procedures relating to financial and accounting issues
- Provide general counsel, advice, and guidance on business and financial matters as required
- Maintain an accurate and complete trail of supporting documentation for all activities
- Maintain cash flow requirements
- Act as the first line contact with vendors or clients regarding billing problems
- Advise on the content and accuracy of financial reporting
- Ensure that all month-end financial duties and resulting financial reporting is completed in a timely and accurate manner
- Record all business transactions, process accruals and adjustments, reconcile accounts, and prepare monthly, quarterly, and annual accounting and financial statements
- Assist with preparation for any internal or external audits or independent reviews being conducted
- Prepare financial statements and bank reconciliations
- Process and enter invoices for payment, match invoices with purchase orders, and check for accuracy
- Organize filing of all appropriate documents
- Prepare monthly submissions for accounting and monthly remittances
- Liaise with Controller of parent company
- First point of contact with Landlord for facility related issues
- First point of contact with IT department (located in US)
- Manage Cell Phone requirements for Sales Staff
- Manage office equipment requirements
- Work with warehouse staff to ensure freight requirements are met

**Job Requirements**
- Recognized Accounting designation, or an equivalent combination of related experience and education
- Minimum 2 years accounting experience in a bookkeeper roll with payroll
- Proficiency in Microsoft Office programs (including Word, Excel, and PowerPoint)
- Strong sense of ethics and the ability to handle sensitive or private information with tact and discretion
- Ability to respond quickly in a dynamic and changing environment
- Abil