Academic Coordinator, Med Ed

About The Ottawa Hospital- Inspired by research and driven by compassionThe Ottawa Hospital (TOH) is one of Canada’s largest learning and research multi-campus hospitals. With more than 1,100 beds and approximately 12,000 staff members, we deliver specialized care to the Eastern Ontario region.- From the compassion of our people to the relentless pursuit of new discoveries, The Ottawa Hospital never stops seeking solutions to the most complex health-care challenges while continually engaging with the community to support our vision for better patient care.
- Working together with its research institute, the University of Ottawa, and other partners, the hospital is continually gaining national and international recognition for high-quality patient care, teaching and research, while striving to meet the needs of the culturally diverse community we serve.
- Position Description- In the role as the Program Administrator (PA), you will provide administrative support to the Program Director (PD) and trainees, to ensure success in the residency program. The PA role is integral in ensuring the timely registration of trainees, accurate maintenance of files, administration of schedules, and assessments/evaluations. The PA assists in organizing committee meetings and documentation thereof. PAs also support and assist in coordinating the trainee selection/recruitment process, the accreditation process, and scheduling of teaching activities. Program Administrators act as a first point of contact to trainees in providing general support and leading them to the appropriate services required.- Rotation/Shifts- Days, 8-hour shifts
- for information purposes only
- the hospital reserves the right to change.
- Responsibilities-
Onboarding for the medical oncology resident program
-Administrative assistance to the Program Director
-Coordinate conferences and events
-Assistance to the residents including scheduling
-Reporting
-Liaising with internal departments and external organizations
- Basic Requirements-
3-5 years of relevant work experience, preferably in health care or educational setting
-Strong communication and interpersonal skills
-Experience with scheduling (meetings, events)
-Experience in project management
-Experience in Microsoft Office
-Ability to manage multiple projects at the same time
-Excellent organizational and management skills
-Ability to work under pressure with minimum supervision
-Demonstrate critical reasoning skills
-Efficient time management
-Knowledge of University and hospital policies and procedures i.e. privacy policy, travel policy, department of medicine code of conduct regarding relationships with industry
-Skills in building and maintaining relationships with internal and external clients
-Knowledge of governing bodies policies and procedures (Royal College of Physicians and Surgeons of Canada, Royal College of Physicians and Surgeons of Ontario)
-Superior verbal communication skills are required, including the ability to respond to inquires with diplomacy and sensitivity
-Ability to take initiative and exercise independent judgment
- Preferred Qualifications-
Experience with educational planning is considered an asset
-Experience working with pharmaceutical representatives is considered an asset
-Proficiency in English and French - oral expression (advanced level) and comprehension (advanced level)
- What you can expect from us- The Ottawa Hospital is committed to providing a healthy, safe, and inclusive work environment for everyone. We are driven by our purpose to provide each patient with the world-class care, exceptional service and compassion we would want for our loved ones.- We offer an attractive and equitable compensation package including a comprehensive benefits package, a Defined Benefit Pension (DBP) plan, and insurance protection. We also offer discounts from choice providers on a variety of products and services.- The Ottawa Hospital provides various Health and Wellness resources as well as opportunities for personal and professional development opportunities from our in-house Learning and Leadership Development team to help align your goals with your career objectives.-
All TOH staff are accountable for providing quality and safe care to patients. The Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment processThe Ottawa Hospital is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the recruitment process.