Stakeholder Relations Coordinator

Position: Stakeholder Relations Coordinator

Closing:Posting will remain opened until filled

Term: Full Time (35 hours per week)

Salary Range: $45,400-$53,360

Our Vision is “to lead the design, development, and delivery of sustainable and culturally appropriate housing that promotes excellence in the Indigenous community and organizational infrastructures.”

We are currently seeking a Stakeholder Relations Coordinator for any of our offices located in Sault Ste. Marie, Sudbury, Timmins, Dryden, North Bay, Hamilton, Peterborough Ottawa or Toronto.

**PLEASE APPLY ON OUR CAREERS PAGE**:
**In meeting the objectives and vision of the organization, preference will be given to qualified individuals of First Nation, Métis, or Inuit ancestry, and are asked to self-identify on their cover letter**.

**Compensation**:
In return for your ongoing excellent performance, strong work ethic, and commitment to our vision, mission, values, strategic plan, and the people we serve, Ontario Aboriginal Housing Services offers a comprehensive compensation package. This comprehensive compensation package includes:

- Challenging and fulfilling work; an inclusive and supportive team; and a work environment steeped in and guided by Indigenous culture;
- Comprehensive medical & dental benefits + company vehicles available for fieldwork;
- $2000 Health Spending Account + $2000 Wellness Spending Account per employee
- Additional paid holidays (in addition to statutory holidays) include Louis Riel Day, National Indigenous Peoples Day, Remembrance Day, Easter Monday and Family Day;
- Opportunity for cultural, educational, and other approved leaves;
- Supported training opportunities for personal and professional development while reciprocally enhancing organizational capacity;
- A competitive salary in the pay band 5, $45,400- $53,360

**Duties and responsibilities will include, but not be limited to the following**:

- Support OAHS’s mission and vision and make significant contributions to the achievement of OAHS’ corporate Strategic Plan
- Schedule, coordinate, and facilitate internal and external corporate meetings including but not limited to:

- Internal - OAHS Board of Directors, OAHS Audit Committee, OAHS Senior Executive Circle (SEC) and OAHS Leaders’ Circle.
- External - Government partners at all levels; OAHS Director Member Organizations; Indigenous service delivery agencies; community partners; and Urban Indigenous communities.
- Coordinate internally to prepare and distribute agendas and information packages for meetings in timely manner.
- Attend and actively participate on external and inter-departmental meetings and committees at the request of Director of Policy, CEO &/or designate.
- Track and maintain a current organizational stakeholder contact list, committees list, and relationships and partnership agreements;
- Prepare formal correspondence to external stakeholders and regularly communicate with stakeholders in a professional manner.
- Track and maintain record of external correspondence to stakeholders.
- Upon request, assist with coordination of travel, hotel arrangements, and meeting logistics for OAHS leadership team or group bookings;
- Actively participate in the planning and implementation of corporate events, gatherings, or conferences;
- Liaison with staff and stakeholders on behalf of CEO, as required/ requested.
- Confidence and high proficiency with all Microsoft Office Suite programs including cloud-based Microsoft software and a variety of online portals.
- Record, transcribe, and distribute stakeholder meeting minutes, identifying key action items.
- Prepare general forms, letters, reports, presentations, and memos, as required.
- Organize and maintain corporate office filing and coordinate disposal of files in compliance with applicable record-keeping requirements.
- Maintain electronic and paper filing systems for the CEO and office administration; ensuring efficient systems maintained and current.
- Access internal data, input data, and update databases as required.
- Ensure security, integrity, and confidentiality of data.
- Support OAHS CEO and Policy team with various government and committee meeting preparations such as: schedule meetings with partners, creation of Information package, briefing notes and logistic.
- Support OAHS Policy Director to schedule, facilitate, and host Housing Policy Analyst Team meetings with OAHS’ Director Member Organizations.
- Support OAHS Policy Team to achieve Housing Policy Analyst Team workplan goals and action items.
- Support and lead Policy projects that ensure strengthened stakeholder relations including, but not limited to: the development of stakeholder relations resources and tools; elections awareness campaigns; and stakeholder presentations.
- Encourage and maintain a safe, secure, and pleasant work environment.
- Other duties as required to ensure effective and efficient operations.
- Knowledge, appreciation, and awareness of Indigen