Receptionist (Part-time)

2 days ago

Ottawa, Canada Bayshore HealthCare Full time

The Receptionist, under the direction of the immediate Supervisor, completes day to day receptionist and office tasks as required.

DUTIES AND RESPONSIBILITIES
- Answer the telephone and field calls for office employees.
- Greet customers, clients and staff and handle inquiries in a professional manner.
- Collect, open and distribute incoming mail on a daily basis; maintain mailing lists.
- Maintain a daily activity schedule for employees as required.
- Complete word processing and photocopying as requested by the immediate Supervisor.
- Order, distribute, receive payment and maintain an inventory of in-stock inventory items including stationary, forms and office supplies.
- Coordinate the scheduling of office space for meetings and in-service training as required.
- Take minutes for meetings as requested and maintain corresponding filing systems.
- Participate in ongoing internal and/or external continuing education activities.
- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
- Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
- Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
- Complete other tasks as requested.

Job Qualification

Education

Minimum - Secondary School Diploma; completion of a clerical or receptionist training program is preferred.

Experience

A minimum of two years recent experience as a Receptionist in an office setting.

Other Skills and Abilities

Exceptional interpersonal skills and ability to work independently and as part of a team; demonstrated ability and competency with respect to keyboarding, Windows software, multi-line telephone systems and standard office equipment; ability to speak, read and write English fluently as well as French in Branch Offices that provide service to French-speaking clients; strong commitment to continual learning.

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. At Bayshore all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two dose vaccine series or one dose of a single
- dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the official start date of hire. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.

Bayshore opereates in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and applicable Provincial Human Rights Code.

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