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Medical Affairs Coordinator
2 weeks ago
**Position Details**:
**Posting #**: 30224
**Department**:Medical Affairs
**Employee Type**:**Regular, Full Time
**If Temporary, Number of Weeks**:
**Union**:**Non-Union
**Openings Remaining**:**1
**Schedule**:
**Work Days**: Monday to Friday
**Time of Day**: Days
**Shift**: 7.5 hour
**This position may be scheduled at any of the following sites**: Charlton Campus (Hamilton Downtown)
**Application Dates**:
**Opening Date**: 21/01/2025
**Closing Date**: 28/01/2025 Applications must be received online by 12:00 midnight on the Closing Date
**Position Description**:
**Position Summary**:
The Medical Affairs Coordinator supports the work of Medical Affairs overseeing several processes, projects and contact for external stakeholders to the department of Medical Affairs. The role reports to the Manager of Medical Affairs and Medical Education and primarily supports physician related process and projects as well as corporate initiatives and needs. These are captured further below but are not limited to the following:
- Physician Contract drafting, tracking and processing for review, renewal and completion
- Policy and Procedure tracking and reviews, with relevant external content leads and experts
- Tracking and review of Physician Impact Analysis (PIA) process
- Supporting the coordination of department events
- Administrative coordination for the Manager, Director, and Senior Medical Director
- Administrative coordination and support for various Medical Affairs & Medical Education committees
- Field and respond to Medical Learner & Professional staff queries and requests - specifically Observership requests and Job Shadowing
This role requires a high degree of prioritization and independent work with a focus on detail and efficiency.
**Qualifications**:
- Community College (3 year) Diploma in a Related field (health admin, IT / project management, business admin) required
- Undergraduate Degree preferred
- Minimum 2 years in a related Business or health related role beneficial
- Knowledge of basic project coordination, fluency with Micorsoft 365 and Office suite (Word, Excel, Teams)
- Strong ability with attention to detail, prioritization and independent worker
- Must have strong interpersonal skills and communication with various roles both internally and externally (HHS, McMaster, MOHLTC etc)
**Responsibilities**:
- Physician Contracts - drafting new contracts at the direction of Manager Med Affairs, tracking current contracts for review and completion with Chiefs and relevant stakeholders, maintaining database on contracts
- Administrative coordination and management of Medical Affairs team including managing calendars, coordinating meetings, preparing documents for meetings, minute taking and follow up for action items for Manager, Director, and Senior Medical Director
- Prepares timesheets for manager’s review and approval
- Oversees day-to-day office operations, procure office supplies, manage inventory, coordinate with vendors, suppliers as required
- Prepares and editing correspondence, reports, presentations and other documents
- Committee Support-Prepares agendas, works with specialist, manager and/or director to develop committee documents, reports, presentation for use. Attends committee meetings to record and disseminate minutes, coordinate action items
- Coordination of the Physician Impact Analysis (PIA) process - collect and track PIAs, coordinate approvals, track progress of PIAs and conduct follow up with parties to ensure PIAs are completed on time
- Event support - assist with planning, coordination and execution of department led or supported events including but not limited to Doctor’s Day, PA Day, Resident Awareness Week, Learning Pillar Week, and team events
- Policy reviews/ Medical Directives—requires collaboration with content experts across the organization to review refresh and confirm relevant policy and procedure documents and Medical Directives
- Responds to medical learner and professional staff queries - act as the primary point of contact for internal and external inquiries
- Oversight of the Medical Affairs inbox and flagging items for the most appropriate team member for follow up. Support education inquiries in the VP Education office inbox.
- Other duties as assigned
- St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the _Mission, Vision, and Core Values_ of SJHH._
**We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.
