Accounts Payable Specialist

Hazelwood Construction Services, Inc., a division of The Hazelwood Group, is seeking for an Accounts Payable Specialist to join the team in Nanaimo, BC. **This is a full-time Monday to Friday, 8:30 am to 4:30 pm, in-office position.**

Since 1993, Hazelwood Construction has built a solid reputation for market excellence, drawing on a foundation of quality work, stability and innovative approaches to challenging projects. Our company is founded on the principles of dedication, teamwork, and commitment to quality construction. After more than 25 years, Hazelwood Construction continues to maintain stable growth, while steadily diversifying the company’s project portfolio. No job is too challenging and innovation is the key to our success.

The Accounts Payable (A/P) Specialist is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to A/P management.

**Compensation**

$22 - $25 per hour, depending on experience and qualifications.

**Benefits of Employment - Why work at Hazelwood Construction Services?**
- Comprehensive benefits plan which includes extended health & dental, vision care, and life insurance.
- Hazelwood Construction is a well-organized company with the resources to complete jobs with proper equipment and personnel in place.
- We have a supportive, family-oriented group of staff that are great to work with and very proud of the work we do.
- Company vehicle provided.
- LOA and travel allowance.
- Company phone or reimbursement.

**Job Duties**
- Collaborate with the Controller to maintain general A/P performance levels.
- Ensure timely and accurate processing of AP invoices.
- Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
- Post and reconcile company payments to general ledgers.
- Review bills to the company for potential errors and/or discrepancies.
- Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
- Manage and maintain the AP invoice inbox.
- Provide backup for receptionist for the timely answering of the main switchboard, effectively directing calls, and interacting with the public.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Form payment strategies to make timely A/P payments and mitigate supplier objections.
- Investigate payment problems while following corporate A/P policies and procedures.
- Liaise between field staff and office ensuring the correct and timely receipt of packing slips and documentation required to process invoices.

**Requirements**:

- 2-4 years direct experience in an A/P capacity.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and fair credit practices.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, and compiling the proper information.
- Able to perform moderate to complex account reconciliations.
- Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Exposure to an automated accounting system
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.
- High level of proficiency with Microsoft Office productivity suite.
- A diploma from an accredited program is preferred.

**Job Types**: Full-time, Permanent

**Salary**: $22.00-$25.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Are you currently located in the Nanaimo area?
- Do you have a diploma from an accredited program?

**Experience**:

- Accounts payable: 3 years (preferred)