Administrative Assistant, Pg Health Services

**Competition #**:

- 05564090**Employee Type**:

- RELIEF FULL TIME**Bargaining Unit**:

- NON-CONTRACT**Facility**:

- GATEWAY**Department**:

- NIR LONG TERM CARE ADMIN**Reports To**:

- DIRECTOR OR HEALTH SERVICE, ADMINISTRATOR OR SENIO**Close Date**:

- OPEN UNTIL FILLED**Comments**:

- This posting is covered by the Provincial Health Officer’s mandatory COVID-19 vaccination orders and selected applicant(s) must comply.**Position Summary**

If you are looking for friendly, supportive staff, work life balance and affordable living this may be just the opportunity that will take your career to a new level.
- The Administrative Assistant, Prince George Health Services is responsible and accountable for coordinating, organizing and providing confidential secretarial and administrative support to members of the PG leadership team and their portfolio. The Administrative Assistant provides support in the planning, delivery and evaluation of programs and services aligned with, and in support of, achieving Northern Health’s vision, mission, values and strategic plan. The Administrative Assistant works in collaboration with other departments and functions as a member of a larger business and administrative support team.**Gateway Lodge **is a beautiful and bright building with many large open spaces and access to the outdoors to enjoy. There are 2 floors designated for Assisted Living Residents, 3 floors designated and inclusive of Complex Care, Respite, and Convalescent residents/clients. There are 119 long term care beds and 50 assisted living beds, one respite and one short stay. All rooms are single occupancy with private bathrooms. Gateway provides Recreational Therapy Services on a daily basis with therapeutic programs offered on each wing, and in larger group settings in the beautiful multipurpose rooms. They also provide activities such as hymn-sing, school visits with the elderly, choral groups.**Prince George** has a population of 89,490 (2021) local residents and is a service centre for approximately 320,000. Prince George has all of the amenities of a larger city mixed with the charm and friendliness of a smaller town. Check out Prince George for more information on what this community has to offer.**What Northern Health has to offer you**
- Comprehensive benefit packages including MSP, extended health/dental and a municipal pension plan for part-time and full-time employees. Casuals have the option of paying for benefits.
- Four weeks vacation with one year of continuous service
- Relocation Incentive is available for eligible positions
- Employee referral program
- Employer-paid training and leadership development opportunities
- Spectacular outdoor activities and the shortest commutes in BC
- “Loan Forgiveness Programs” are offered through the Federal and BC Government for eligible professions.

**Qualifications**
- Grade 12 supplemented by successful completion of a diploma or certificate in Business or Office Administration plus three (3) to five (5) years progressive administrative experience, or an equivalent combination of education, training, and experience.
- Experience with electronic staff scheduling and human resource information systems in a large multi-union environment an asset.

**Skills and Abilities**:

- Ability to use effective interpersonal skills to establish and maintain respectful relationships with staff, physicians, all levels of the organization, and the public.
- Ability to communicate in an effective and professional manner, both verbally and in writing.
- Ability to adapt and be flexible to changing priorities and demands in a fast paced environment.
- Ability to initiate, organize and complete work projects without supervision, given established priorities and deadlines.
- Ability to record and transcribe minutes of meetings, and to organize administrative follow through on actions arising.
- Ability to work effectively, both independently and as part of a team.
- Ability to exercise judgment, tact and discretion in preparing, disclosing and handling information of a confidential or sensitive nature.
- A broad knowledge of office administration practices and basic accounting procedures.
- Basic research skills to investigate issues and compile information.
- Ability to take initiative to develop and lead improvement to systems, procedures and processes.
- Physical ability to carry out the duties of the position.

**Who we are**
Northern Health covers an area of nearly 600,000 square kilometers and offers health services in over two dozen communities and 55 First Nation’s communities. We deliver hospital and community-based health care for a population of 300,000.
- Employing more than 7,000 staff throughout the region, Northern Health provides exceptional health services for Northerners, through the efforts of dedicated staff and physicians, in partnership with communities and organizations in Northern BC.
- There is a wide variety of career opportunities ava