Real Estate Assistant

1 week ago

Dartmouth, Canada The Thomas Group (Real Estate Company) Full time

**Location**: Hybrid (Work from home with occasional in-office meetings)

**Position Overview**:
We are seeking a highly organized and self-motivated **Executive Assistant** to support our growing real estate team. This role requires a detail-oriented individual who thrives in a fast-paced environment, is a natural problem solver, and is comfortable working both independently and collaboratively. You will be responsible for a mix of administrative duties and client-focused support to assist the team and elevate our client experience.

**Key Responsibilities**:

- Complete, file, and organize real estate paperwork and transaction documents including coordinating with lawyers, mortgage brokers and clients
- Update and maintain listings, marketing materials, and internal documents
- Conduct property searches based on client criteria and gather relevant property information
- Communicate with agents, clients, and vendors to obtain and verify property details
- Assist with client event planning
- Assist with searching for commercial leasing opportunities
- Monitor client birthdays, milestones, etc. to stay top of mind
- Create and manage CRM including smart lists, follow ups, tagging leads, etc.

*
- Identify and solve issues as they arise, proactively supporting team operations
- Attend periodic in-office meetings or team sessions as required

**Qualifications**:

- Previous administrative or real estate experience is an asset
- Excellent organizational and time-management skills
- Strong attention to detail and accuracy
- Ability to work independently and take initiative
- Strong written and verbal communication skills
- Proficient in Google Workspace (Docs, Sheets, Gmail) and comfortable learning new platforms
- Familiarity with real estate tools or CRMs is a plus, but not a requirement
- Own a laptop and cellphone with reliable internet access

**Experience**

**Real Estate, Law Admin, Paralegal, or Administration (1 year preferred)**

**Work Environment**:

- Primarily remote with flexible scheduling
- Occasional in-office work required for meetings and collaborative sessions

**Schedule**
- 25 hours per week, Monday to Friday, some weekends or evenings as needed.

**Benefits**
- Primarily work from home, working times have some flexibility.

**To Apply**:
Please submit your resume and a brief cover letter outlining why you're a great fit for this role.

**Job Type**: Part-time

Pay: From $30,000.00 per year

Expected hours: 25 per week

**Benefits**:

- Paid time off
- Work from home

Work Location: Hybrid remote in Dartmouth, NS

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