Administrative Assistant

5 days ago

Vegreville, Canada WJS Canada Full time

**The Program**

At WJS Canada, our goal is to help people with developmental disabilities become active, empowered and involved in their communities regardless of the challenges they face. Our dedicated front-line staff provide individualized support to persons-served, teach/model life skills and encourage daily independence as active members of their community.

Our social services agency office is a busy administration hub supporting the WJS Family Services program management in Vegreville.

**In Your Role You Will**
- Use Concur to prepare Accounts Payable & Receivable, submit expense claims, Visa requisitions, etc.
- Set-up and maintain employee personnel records & files (electronic and paper), incoming information/documents, etc.
- Be the first point of contact for clients/public on the phone and in-person.
- Take minutes at staff meetings and other meetings as required.
- Schedule appointments for staff training, vehicle maintenance, etc.
- Create reports, documentation and written communications.
- Maintain petty cash fund.
- Use SharePoint & Teams to share information and connect the team
- OH & S duties
- Maintain office supplies and equipment.
- Adhere to program and provincial standards as well as WJS policies and procedures.
- Liaise with funding agencies and other WJS offices.
- Other duties as assigned by the Program Director.
- Full job description available upon request

**The Position**

You will assist the Program Director with administration of the Community Disabilities Services program by preparing and maintaining employee files, scheduling and pre-evaluation documents, completing job posting request forms (in Njoyn ATS), conducting reference checks and credential verifications, petty cash and expense reports (in Concur), as well as, program and other administration items for the programs as needed.

**Criminal Record Check/Ministry Check Statement**

** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Criminal Record Check and Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.**
- Certificate/Diploma (Administration or Human Resources)
- 1+ years similar office administration experience
- Able to type 60 wpm
- Excellent Microsoft Office 365, Word, Excel skills
- Skilled in maintaining client and personnel file, data systems, and invoicing
- Good word processing and spreadsheet data entry skills capability

Other key abilities: multitasking, maintaining confidentiality, time management (prioritization) and efficient
**What WJS Canada does**

WJS Canada's mission is 'Strengthening people and communities with innovative, individualized services'. The support we provide for families, emphasizes building relationships to enhance the family's strengths and achieve goals that address their struggles.

**Our Employees Enjoy**
- Matching RRSP plan for eligible employees
- Staff training and opportunities to learn/work in a wide array of programs.
- A fair and equitable wage.
- An excellent Health and Dental benefit plan, with premiums paid by the employer
- Programming that meets current best practices.
- Innovation that sets and defines new standards of care.
- An empowering balance of independence and supervision.

**Website reference**

**Closing Statement**

Equal-Opportunity Employer

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