Recreation and Culture Clerk

Recreation and Culture Clerk I

Employer: Village of Cumberland

Location: Cumberland, BC, Canada

Type: Permanent Part Time

Hours Per Week: 22.5 hours per week

Reporting To: Recreation and Culture Supervisor

Position Type: CUPE Local 556

**Salary**: $28.12 per hour (2024)

Are you passionate about providing excellent customer service and fostering a welcoming and inclusive community? Do you thrive in a dynamic environment where you can support recreation programs and services that enhance community well-being? Join the Village of Cumberland as a Recreation and Culture Clerk I, where you will play a key role in front-line services at the Recreation Centre, contributing to the delivery of programs and services that bring our community together.

**About The Role**:
Reporting to the Recreation and Culture Supervisor, this position involves a variety of tasks related to the Recreation Centre reception and delivery of front-line services.

The successful applicant will work part-time, three days (Friday to Sunday) for a 22.5-hour week. This position operates on a seasonal schedule, running from September to May each year with a layoff during June, July and August due to the closure of the Cumberland Recreation Centre on weekends during the summer.

Key responsibilities include:

- Greeting the public and assisting user groups.
- Responding to telephone and in-person inquiries.
- Assisting the public with program information and registrations.
- Preparation of facility spaces for programming and events.

**What we Offer**
- A collaborative and supportive work environment that values work-life balance.
- Opportunities for professional growth and impactful contributions to the community.
- A chance to make a positive difference in a vibrant and engaged community.

**About Cumberland**

Nestled in the mountains of the beautiful Comox Valley on Vancouver Island, the Village of Cumberland offers a unique blend of natural beauty, cultural richness, and outdoor adventure. The Village is a progressive municipality known for its proximity to outstanding outdoor recreation, a thriving food and beverage scene, and world class arts and music. The community boasts an internationally recognized trail network, lakes, streams, and a mature rainforest. Saltwater beaches and Mount Washington Alpine Resort are just a short drive away.

**Qualifications**
- Ability to establish and maintain effective working relationships with other staff, instructors, the general public, user groups and program participants.
- Organizational skills and the ability to prepare and maintain records, reports and correspondence.
- Ability to work shift work including days, evenings, weekends and holidays.
- One year certificate in recreation or related field.
- 6 months of recent and relevant experience.

**Licensing and Assessment Criteria**
- Criminal record clearance.
- WHIMIS Certification
- Current First Aid
- Basic (formerly OFA Level 1)

**PURPOSE OF THE POSITION**

The Recreation and Culture Clerk I is responsible for a variety of tasks related to the Recreation Centre reception and delivery of front line services in the Recreation and Culture section of the Parks and Recreation Department.

**SCOPE**

Reporting to the Recreation and Culture Supervisor, the Recreation and Culture Clerk I is responsible for performing reception and telephone duties; processing payments, answering public inquiries, and supporting program delivery, registration, marketing and special events.

**RESPONSIBILITIES**

2. Respond to information requests in a diligent, efficient, professional and service oriented manner; discerning nature of the inquiry and providing appropriate referrals.

3. Operate cash/point of sale system, including receiving and processing payments, preparing cash receipt entries for deposit and ensuring transactions and end-of-day cash balancing are completed accurately.

4. Assist with the delivery of recreation and cultural programs and services, including but not limited to tracking of program registration, class lists, attendance lists, and evaluation forms,

5. Assist in the preparation and distribution of marketing materials for recreation programs and events

6. Ensure facility rules and safety policies are adhered to; responds to accidents and incidents taking appropriate action when necessary.

7. Maintain a high degree of cleanliness in Parks, Recreation and Culture Department facilities, including performing light janitorial duties.

8. Perform the set-up/take-down of equipment for recreation programs and special events when required.

9. Make routine equipment checks and reports any problems to supervisor.

10. Opens various Parks, Recreation and Culture facilities and prepares them for use by the public.

11. Secure Recreation and Culture facilities for the prevention of theft and vandalism.

12. Perform clerical tasks in support of the Parks and Recreation Department

13. Orient new staff to the Parks and Recreation Department.