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Accounts Payable Analyst
3 weeks ago
**Job Position: Accounts Payable Analyst**
**Type: Full Time Term Contract (14-month maternity leave coverage - November 2024 start)**
**Purpose**:
The Accounts Payable Analyst reports to the Finance Analyst and Accounts Payable Manager and is responsible for all aspects of the accounts payable function, including processing invoices & payments for expenditures, developing efficient and streamlined procedures, following established internal controls, recommending improvements, recording accurate and complete month-end journal entries, and reconciliation of accounts payable accounts.
**Accountabilities / Functional Duties**
- Processing timely and accurate entry of invoices in the accounting system ensuring correct coding and:
matching, including corporate credit card transactions, employee expense reports, etc.;
- Adhering to expenditure authorization documents and keeping them up-to-date by employee name;
- Processing timely and accurate payments of invoices;
- Meeting month-end close timelines;
- Complete monthly bank reconciliations;
- Managing vendor relationship;
- Investigate and correct invoice discrepancies and errors;
- Identifying and resolving vendor issues, such as reconciling vendor statements, unpaid / incorrect
invoices, etc;
- Working collaboratively with partners, both internal and external, on a regular basis to effectively resolve issues or corrections that may arise;
- Primary support to employees for all accounts payable related queries;
- Responsible for complete and accurate accounting entries related to all aspects of accounts payable, including month-end accruals;
- Responsible for accurate and timely reconciliations of accounts payable balance sheet accounts;
- Responsible for compliance of accounts payable internal controls, such that activities prevent, detect and remedy errors in a timely manner;
- Develop and maintain process documentation for all accounts payable processes, including efficient processing and payment of invoices, credit cards, expense reports;
- Identify and implement process improvements through process review, efficient use of technology;
- Responsible for maintenance of the vendor file system and master data within Great Plains;
- Prepare accounts payable related working papers and provide backup required for the annual audit;
- Provide requested information, responses and assistance to external auditors on a timely basis;
- Assist in providing ad hoc analysis, decision support and recommendations;
- Special projects as required.
**Skills and Qualifications**:
- Enthusiastic and success-oriented team player who is able to work collaboratively, create and maintain healthy working relationships with peers and superiors;
- Ability to demonstrate professionalism at all times;
- Solid understanding of full cycle accounts payable, accounting principles and control environments;
- Self-motivated individual, proactive to identify and implement changes to improve process efficiency and accuracy;
- Strong analytical skills, attention to detail, and time management;
- Excellent organizational skills and ability to multi-task efficiently;
- Strong written and verbal communication skills;
- Ability to work under pressure and committed to making sure deadlines are maintained and achieved while ensuring accuracy and completeness of information;
- Must successfully complete a police background check.
- ** Education and Experience**:
Minimum 2 years experience working in a similar role;
- Previous experience with accounting entries and reconciliations;
- Ability to work with mínimal supervision;
- Knowledge of Great Plains and ReQLogic software considered an asset; and
- Previous experience working at a non-for-profit, charity and/or in the education services industry considered an asset.
**Working Conditions**:
- Alberta Ballet has core office hours of 9:30 - 4:30 Monday to Thursday; Hybrid option for Friday. Flexibility for start and end times available as per discussions with direct supervisor.
- Extensive desk work and sitting required for this position.
- Disclaimer Statement_
Position descriptions are not intended as, nor should they be construed to be, exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a position. They are intended to be an accurate reflection of those principal job duties and responsibilities required of the incumbent.
Alberta Ballet's vision is to ignite creativity, inspire excellence and foster a lifelong love for dance through innovative performances, rigorous training and inclusive education, enriching the cultural fabric of our community and beyond.
Alberta Ballet's Corporate team provides support to both Alberta Ballet's School, Community Programs and Company Performances.
Alberta Ballet is committed to an inclusive workplace culture. This includes valuing diversity in our workforce, providing a safe work environment and fostering a culture of belonging. We believe a workplace with equal o
