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Accounting Analyst, Accounts Payable
2 weeks ago
**Work. Wonders.**
Get inspired - Adjust Your Altitude in Alberta, Canada come and be a part of this amazing organization.
At Travel Alberta, we are redefining what it means to be a tourism and economic development leader in Canada. As the provincial destination management organization, we’ve embraced an ambitious goal: doubling Alberta’s tourism sector to $25 billion in annual visitor spending by 2035. This bold vision reflects our commitment to transforming Alberta into a premier destination for both visitors and investors, driving sustainable economic growth while creating unforgettable itineraries and experiences that showcase our breathtaking landscapes, vibrant cities, and rich cultural heritage.
**Position Summary**
Key responsibilities include establishing, maintaining, and updating vendor records, including banking details, and payment terms. Ensuring all information is accurate and compliant with internal policies and external regulations. The Accounting Analyst also plays an important role in managing the complete accounts payable process, from invoice intake to timely payment execution via EFT, wire and checks, ensuring all transactions align with budgetary controls and established payment schedules.
The Accounting Analyst is responsible for ensuring that all financial transactions are properly documented, authorized, and compliant with internal policies. This includes oversight of payroll accuracy, benefits administration, and vendor payment integrity. In addition, the Accounting Analyst serves as the primary contact for both vendor and internal inquiries related to accounts payable, proactively investigating and resolving discrepancies, delays, or invoice-related issues in collaboration with relevant departments. The role supports payroll administration by processing payroll, preparing reports, reconciling payroll data, and ensuring accurate and timely compensation for team members. Additionally, this position assists in preparing year-end payroll tax forms and filings in compliance with organizational and legal requirements.
The Accounting Analyst, Accounts Payable & Payroll provides accounting and payroll support by responding to inquiries, ensuring accurate reporting, and maintaining confidentiality. Collaborates cross-functionally to align financial operations with policies. Prepares journal entries, reconciliations, and assists with accruals, and month-end, year-end, and audit activities. Continuously identifies process improvement opportunities to enhance efficiency, accuracy, and internal controls in accounts payable and payroll functions.
**Key Responsibilities**
The Accounting Analyst, Accounts Payable & Payroll contributes directly to the financial integrity and operational efficiency of Travel Alberta’s accounting, payroll, and accounts payable functions. Working closely with cross-functional teams and reporting to the Director, Finance, the Specialist performs the following key responsibilities:
**Vendor and Payment Management**:
- Establish, maintain, and update vendor records including banking details, and payment terms to ensure accuracy and compliance.
- Manage full-cycle accounts payable processes, including timely payments through multiple methods (EFT, wire, cheque).
- Reconcile vendor statements, identify discrepancies, and collaborate with internal teams and vendors to resolve issues promptly.
**Payroll Processing and Compliance**:
- Support payroll administration by processing payroll accurately and preparing detailed payroll reports.
- Assist in year-end payroll tax form preparation and timely submission according to legal and organizational deadlines.
- Respond to payroll inquiries from team members and management while maintaining confidentiality and professionalism.
**Document Management and Data Accuracy**:
- Ensure accuracy and timeliness of payroll and accounts payable data entry, reporting, and reconciliations.
- Prepare journal entries and reconciliations to support month-end and year-end financial close activities.
- Contribute to audits by maintaining organized documentation and responding to audit inquiries related to payroll and accounts payable.
**Cross-Department Collaboration and Issue Resolution**:
- Serve as the primary contact for vendors and internal stakeholders regarding accounts payable and assists in payroll matters.
- Liaise with Procurement, People & Culture, Finance, and other departments to ensure consistency in financial operations and policy adherence.
- Proactively investigate and resolve payment delays, invoice discrepancies, and other operational issues to maintain strong stakeholder relationships.
**Process Improvement**:
- Identify opportunities to enhance the efficiency and accuracy of accounts payable and payroll processes.
- Support the development and implementation of best practices, policies, and internal controls aligned with organizational and regulatory standards.
- Ensure all accounts payable and payroll activi
