Receptionist

6 days ago

Stouffville, Canada Mon Sheong Foundation Full time

**Position Summary**:
Reporting to the Administrative Assistant, the incumbent will be responsible for performing reception duties and providing clerical and administrative supports to the management team.

**Main Duties**:

- Manage phone calls, monitor visitors, and accept deliveries.
- Answer any inquiries from residents, visiting families, staff, and outsiders.
- Monitor the lobby for safety and security purposes.
- Coordinate the delivery of incoming mail, invoices, and faxed documents for different departments.
- Direct visiting families, visitors, and meeting participants to the appropriate locations.
- Prepare and post notices, memos, and flyers.
- Translate documents from English to Chinese or vice versa.
- Perform clerical duties including but not limited to: filing, photocopying, and data entry.
- Monitor parking lots, issue parking permits to staff, visitors, and/or volunteers.
- Inform the Dietary Department on meal orders and distribute meals to staff and volunteers, as required.
- Handle cheques and cash donations.
- Assist with fundraising for the Foundation Office and monitor donation box at the reception counter.
- Monitor key box and borrowing of office equipment from the Administration office and educational materials from the Resource Centre.
- Participate in the facility-wide quality assurance program.
- Any other duties as assigned from time to time.

**Qualifications**:

- Ontario Secondary School Diploma or equivalent.
- Must be able to work weekends.
- Working knowledge of computer software to facilitate general office duties.
- Typing skill with minimum speed of 60 wpm.
- Proficiency in both English and Chinese is an asset.
- Experience working in an elderly/seniors/health care facility.
- Experience with reception/ office procedures.

**Disclaimer**:Mon Sheong Foundation is an equal opportunity employer and is committed to providing employment accommodation in accordance with the _Ontario Human Rights Code _and the _Accessibility for Ontarians with Disabilities Act. _If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

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