Accounts Payable Specialist

**About CMS Group**:
CMS Group is a leading mechanical services contractor, specializing in HVAC, plumbing, and refrigeration solutions for commercial, institutional, and industrial projects across the GTA and beyond. We pride ourselves on our commitment to excellence, innovation, and client satisfaction. We are currently seeking a detail-oriented and reliable **Accounts Payable Specialist** to join our growing finance & accounting team.

**Position Summary**:
Reporting to the Financial Controller and working within a collaborative team of four, the Accounts Payable Specialist will manage full-cycle accounts payable, ensuring timely, accurate, and efficient processing of invoices and vendor payments. This role also includes handling credit card payments and performing monthly credit card reconciliations. It is ideal for someone who thrives in a fast-paced, project-based environment and enjoys working as part of a high-performing team.

**Key Responsibilities**:

- Collaborate with the Financial Controller to provide regular updates on accounts payable and credit card activities.
- Process, verify, and reconcile high volumes of invoices, ensuring alignment with purchase orders and confirming receipt of goods or services.
- Accurately enter and document project and service-related invoicing in **Jonas construction accounting software**.
- Assist in streamlining and improving the accounts payable and expense processing systems using Jonas daily.
- Review and verify invoices and supporting documentation for completeness and accuracy.
- Perform general ledger data entry and ensure proper coding for financial reporting.
- Process corporate credit card transactions and perform monthly credit card reconciliations.
- Ensure financial documents are complete and accurate for audit and tax compliance.
- Conduct due diligence when registering new vendors and verifying banking details.
- Monitor and manage vendor accounts to ensure payments are current and discrepancies are addressed promptly.
- Maintain strong relationships with vendors and suppliers through timely and accurate payments.
- Perform monthly vendor statement reconciliations to confirm all invoices have been recorded.
- Support senior management with ad-hoc reporting as needed.

**Qualifications**:

- Minimum **3 years of full-cycle accounts payable experience** in a construction or project-based environment.
- Experience processing and reconciling corporate credit card transactions.
- Familiarity with **Jonas accounting software** (strong asset).
- Proficient in Excel.
- Strong attention to detail with the ability to manage a high volume of transactions.
- Excellent verbal and written communication skills.
- Highly organized, with the ability to prioritize and meet deadlines.
- Team-oriented, self-motivated, and dependable.

**Why Join CMS Group?**
- Collaborative and supportive team environment
- Opportunity to work with experienced professionals in the construction industry
- Career growth potential within a growing organization
- Competitive compensation

**How to Apply**:
If you’re a proactive and detail-oriented AP professional looking to contribute to a high-performing finance team, we’d love to hear from you. Please send your resume and a brief cover letter.

**Job Types**: Full-time, Permanent

Pay: $65,000.00-$75,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Ability to commute/relocate:

- Richmond Hill, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounts payable: 3 years (required)

Work Location: In person