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Administrative Assistant I

3 weeks ago

Burnaby, Canada THL Gourmet Foods Full time

**Title**
- Administrative Assistant I (Part-time)

**Categories**
- Permanent, Part-time

**Location**
- Burnaby, BC (On-site)

**Job Information**

**Position Summary**:
The Administrative Assistant reports to the Senior Manager, Talent, Resources, and Risk Management and is responsible for supporting the company’s daily administrative operations. This role ensures efficiency in office management, supports company-wide initiatives, and maintains compliance with relevant policies and procedures.

**Working Hours**:

- Part-Time, 30 hours per week, Monday to Friday
- 9:00 AM - 3:30 PM

**Responsibilities**:

- Reception & Clerical Support
- Provide coverage for the Reception Area alongside the Receptionist & Administrative Assistant, especially during their absence.
- Arrange courier services.
- Review and coordinate travel arrangements for employees.
- General Administration & Office Operations
- Ensure compliance with company policies, procedures, and safety regulations.
- Oversee administrative functions to support day-to-day operations.
- Work closely with the Receptionist & Administrative Assistant to ensure tasks are completed on time, within budget, and in accordance with company standards.
- Maintain office cleanliness by coordinating with janitorial services.
- Monitor and manage office supplies to ensure timely replenishment.
- Perform general clerical tasks and ad-hoc administrative duties as assigned.
- Coordination & Communication
- Organize company projects, events, and meetings, including managing information distribution and record-keeping (e.g., budgets, meeting minutes, and expense summaries).
- Participate in the Joint Health and Safety Committee (JHSC) as Co-chair to ensure compliance with health and safety regulations.
- Financial & Procurement Support
- Process and verify incoming invoices in a timely manner.
- Review and verify company credit card expense reports, courier and postage records, and other documentation for accuracy and completeness.

**Requirements/ Must-Haves**:

- Post-secondary education or relevant training.
- Minimum of 2 years of experience in a similar administrative role.
- Strong organizational and communication skills.
- Ability to multitask, prioritize, and meet deadlines effectively.
- Problem-solving skills with a proactive approach to providing solutions.
- Proficiency in Microsoft Office Suite and familiarity with office equipment and procedures.
- Strong work ethic with a willingness to take on additional responsibilities.

**Assets/ Nice-to-Haves**:

- Fluency in Cantonese and/or Mandarin is an asset, as it may support communication with our diverse client base.

**Compensation & Benefits**:

- Expected Hourly Wage: $18.88 to $23.60
- Comprehensive group benefits, including Medical, Dental, and Life Insurance
- Paid vacation and statutory holidays in accordance with provincial employment standards
- Employee Family Assistance Program
- Deferred Profit Sharing Plan (DPSP)

The HR team can be reached through text message, WhatsApp or WeChat at 236-334-7369 for inquiries. Please note that telephone calls will not be received through this number.

**Please also indicate where you learned about this employment opportunity.**
- At THL Gourmet Foods Inc., we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct - it reinforces what our customers and stakeholders expect of us._