Manager, Finance and Administration

Manager Finance and Administration - Full Time, Permanent

The mission of the Barrie Food Bank is to provide food relief at no cost to individuals and families of our community who are in need and support them on their journey toward well-being. At this time, we are looking for Manager Finance and Administration to our dedicated team.

Days/Hours of Work: 37.5 hours per week, Monday to Friday

The Manager of Finance and Administration reports to the Executive Director. This position requires a reliable, detail-oriented individual who can work well in a team environment. The role plays a crucial role in maintaining the financial management of the organization, and provides administrative support for the team. If you have a passion for numbers, are detail oriented, organized, and enjoy working in a fast-paced environment, we encourage you to apply.

Responsibilities include:

- Accounts payable
- Accounts receivable
- Prepare and making bank deposits, reconciling bank statements, and manage the financial records using Quick Books
- Prepare monthly financial statements and ad hoc reports as requested
- Supports development of the annual budget for the organization
- Complete the payroll for the food bank using ADP, including preparing and submitting the biweekly payroll and generating T4s
- HST remittance
- Manages the company benefits program
- Prepares yearly Property Tax Rebate
- Posts financial monthly financial statistics for team use
- Prepares financial statements and documentation for audit
- Completes reporting for Walmart Fight Hunger
- Tracks and monitors gift cards received and allocated for food purchases/ client use
- Supports the Manager Fundraising and Donor Engagement in updating and maintaining the Donor database, consolidating records, and preparing reports
- Sets up new employees with computer/phone/business cards
- Orders office supplies
- Updates directories, manuals, policies and procedures as requested
- Track vacation and lieu time for all employees
- Updates phone system
- Provides back-up for Fundraising and Donor Engagement Manager as requested
- Other duties as assigned

Key Qualifications:

- University degree and recognized accounting designation or equivalent combination of education and experience.
- Minimum 5 years of related accounting experience, experience working in a not-for-profit an asset
- Comprehensive knowledge of generally accepted accounting practices, budget administration, analysis and reporting
- QuickBooks experience
- Bookkeeping, Accounting or Business Administration Certificate or Diploma; designation an asset
- Exceptional attention to detail and accuracy
- Strong computer and typing skills
- Excellent oral and written skills
- Proficiency in using Office Suite and other office software
- Excellent organizational and time management skills, problem solving and decision-making skills
- Experience in CRA donation receipting rules preferred
- Knowledge of Salesforce or other CRM or Donor Management Software preferred
- Experience with Payroll administration preferred (ADP)

Please submit your resume and cover letter by **Friday January 3, 2024.**

Thank you for your interest in our position. Only those applicants who are selected to move forward into the next stage of the recruitment process will be contacted. Please do not contact the organization directly.

We are an equal opportunity employer, and we will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process.

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- How familiar are you with CRA Tax receipting policies for charitable donations?
- How familiar are you with CRM or Donor Management software such as Salesforce?

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Accounting: 3 years (required)
- Bookkeeping: 3 years (required)
- Payroll: 3 years (required)

Work Location: In person

Expected start date: 2025-01-06