Procurement & Contract Specialist

**Job ID**: 2448
**Openings**: 1
**Jurisdiction**: Civic Middle Management
**Division**: Financial Strategy & Sustainability
**Department**: Financial Services
**Branch**: Procurement
**Location Name**: Regina, Saskatchewan, CA
**Type of Posting**: Internal & External
**Employment Type**: Permanent
**Hourly Salary**: $39.44 - $49.32
**Annual Salary**: $75,197.00 - $94,034.00
**Date Posted**: October 31, 2024
**Closing Date**: November 12, 2024
Land Acknowledgement
We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.
Equity, Diversity & Inclusion
Position Summary
Are you an expert in procurement with a keen eye for detail and a passion for ensuring fairness and transparency? As a Procurement & Contract Specialist, you will manage high-risk and complex procurement projects, ensuring strict adherence to trade agreements, bylaws, and purchasing policies. You will play a critical role in shaping procurement strategies, offering legal and strategic advice, and supporting contract negotiations. This position operates with a high degree of independence and professionalism, helping maintain fairness and transparency in public procurement while building strong relationships with internal and external stakeholders. Key Duties & Responsibilities
Manage and lead high-risk, high-profile procurement projects from initiation through contract execution
Develop and tailor procurement strategies that align with business objectives and risk assessments
Ensure compliance with municipal, provincial, and federal laws, bylaws, and trade agreements throughout the procurement process
Draft, review, and refine complex bid documents, contracts, and evaluation criteria for large-scale competitions
Negotiate contract terms, resolve disputes, and assist with contract management to ensure successful vendor relationships
Collaborate with internal stakeholders to gather project requirements and ensure alignment with procurement strategies
Provide training, support, and expert advice on procurement procedures, legal obligations, and contract performance to departments
Conduct compliance analysis and participate in bid openings to maintain fairness and transparency
Assist with updating procurement policies, developing training materials, and improving processes based on lessons learned from past projects
Manage vendor relationships, monitor contract performance, and address non-performance issues or contract breaches Key Qualifications
The knowledge, skills and abilities for this position are obtained through a University Degree in Administration or Commerce and a recognized purchasing designation such as a Supply Chain Management Professional (SCMP) designation from the Supply Chain Management Association (SCMA). Certified Public Purchasing Buyer (CPPB) designation from the National Institute of Governmental Purchasing (NIGP) will be considered with the combination of years of experience and other education.
Five (5) years of professional experience in a senior purchasing/buying role with specific experience in a large-scale purchasing operation and supervisory experience would be an asset.
Deep understanding of procurement law, competitive bidding, contract law, and trade agreements
Proven ability to handle high-risk procurement projects with complex legal and contractual requirements
Strong analytical and critical thinking skills, with the ability to assess risks and recommend optimal procurement strategies
Excellent verbal and written communication skills for drafting clear, comprehensive bid documents and contracts
Demonstrated negotiation skills, with the ability to resolve contract disputes and build consensus among stakeholders
Ability to manage multiple high-priority projects within tight timelines and high-pressure situations
Knowledge of project management methodologies and ability to lead and facilitate meetings and project discussions
High level of ethical conduct, integrity, and discretion, with a focus on transparency and fairness in procurement
Ability to work independently and collaborate effectively across departments to achieve organizational goals
Additional Requirements
Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.
Join our team at the City of Regina and contribute to our vibrant community
We prioritize your well-being, support your professional growth, and value inclusive hiring. Enjoy competitive compensation, attractive health and wellness benefits, and a variety of educational support and in-house courses for your development.
If you have a passion for public service and want to make a difference in our community, then please apply.