Registrar and Office Administrator

3 days ago

Vancouver, Canada Fraser Academy Full time

**Registrar and Office Administrator**

**About Fraser Academy**

Fraser Academy (FA) is an independent school in Kitsilano, Vancouver, BC serving students in Gr. 1-12 with dyslexia and language-based learning differences through day and outreach programs. We serve a gap in the system where approximately 20% of the student population is under-served by mainstream education. The ripple impact of our programming also adds great social value. While our student population has skills and strengths which are in demand in the 21st century, it can also be vulnerable to mental health, substance abuse, higher drop-out rates, and other risks when not supported.

**Position Type**:Permanent, Full-Time

**Reports to**: Head Secretary

**Job Summary**

As a member of the administrative team, you will play an important role in supporting the school through managing, maintaining and transferring student records, including educational data and health records. This will include additional records related tasks that support the senior leaders in running the school. You will also work with the office administration team as needed and perform first aid duties alongside them. You will work with a collaborative, dynamic team of staff and educators who are passionate about the success of all learners. This role requires someone who is detail oriented, technologically savvy, able to collaborate with staff, and work compassionately with students. This role reports to the Head Secretary.

**Responsibilities**
- Ensure student records are accurate and complete
- Manage student records requests and transfers
- Ensure records and data are ministry compliant and prepared for all reporting sessions
- Digitize archival records and support the ongoing security of student records
- Support the IEP and SPED teams with developing, collecting, tracking and compliance of relevant records
- Maintain medical records for students
- Support the first aid within the school including regularly performing first aid as needed with students and staff
- Aid the front desk team as needed with duties
- Build and maintain reports and lists for tracking, and analysis of data
- Support leadership team with records and administrative related duties

**Competencies**
- Has a proactive, flexible and collaborative work ethic
- Strong organizational and time management skills
- Detail-oriented, organized and professional
- An active commitment to ongoing professional growth and development
- Effective communication in English (oral and written) and interpersonal skills (students, colleagues, parents)
- Is friendly and energetic
- Passion for continuous improvement

**Requirements**:

- Has experience in a similar role
- Has some post-secondary training/education in Administration
- Has strong computer skills including word processing, data management, spreadsheets etc
- Has data analysis and report writing skills
- Occupational First Aid (training provided if needed)
- Experience working with students, particularly those with learning disabilities is an asset
- Independent school experience is an asset

**To apply

  • Office Manager, Registrar’s Office

    4 weeks ago

    Vancouver, Canada Gateway College Full time

    Volunteer Experience · Work Experience · Work & CareerYou must sign in to apply for this position.Job Position: Office Manager, Registrar’s OfficeJob Type:Permanent, Full-timeHourly Wage: $37per hourWork Hour: 30 hours per weekWe are seeking a reliable, organized, and proactive Office Managerto oversee the daily operations of the Registrar’s Office and...

  • Associate Registrar

    6 days ago

    Vancouver, Canada LaSalle College Vancouver Full time

    LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 23 post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the harmonization of its programs, which makes for greater flexibility, better...

  • Chief Executive Officer

    2 weeks ago

    Vancouver, Canada Institute of Public Administration of Canada Full time

    The Architectural Institute of British Columbia, Vancouver, BC - Closing Date: January 16, 2026 - Job ID:2346 - Salary Range: $207,000 – $258,000 Job Description The Architectural Institute of British Columbia (AIBC) is the regulatory body responsible for overseeing the profession of architecture in British Columbia, operating under the authority of...

  • Chief Executive Officer

    7 days ago

    Vancouver, Canada Institute of Public Administration of Canada Full time

    The Architectural Institute of British Columbia, Vancouver, BC Closing Date: January 16, 2026 Job ID:2346 Salary Range: $207,000 – $258,000 Job Description The Architectural Institute of British Columbia (AIBC) is the regulatory body responsible for overseeing the profession of architecture in British Columbia, operating under the authority of the...

  • Chief Executive Officer

    7 days ago

    Vancouver, Canada Institute of Public Administration of Canada Full time

    The Architectural Institute of British Columbia, Vancouver, BC Closing Date: January 16, 2026 Job ID:2346 Salary Range: $207,000 – $258,000 Job Description The Architectural Institute of British Columbia (AIBC) is the regulatory body responsible for overseeing the profession of architecture in British Columbia, operating under the authority of the...

  • Associate Registrar, Recruitment

    5 days ago

    North Vancouver, Canada Capilano University Full time

    **Competition Number** - S181181P**Position Title** - Associate Registrar, Recruitment & Admissions**Position Number** - A99902**Employee Group** - Administrator**Position Status** - Regular Full-Time**Start Date** **End Date (if applicable)** **Department** - Registrar's Office**Additional Notes** **Location** - North Vancouver**Working with us** - At...

  • Assistant Registrar

    1 day ago

    Vancouver, Canada Boys and Girls Clubs of South Coast BC Full time

    **START DATE**:ASAP **REPORTS TO**: Registrar **Summary of Responsibilities**: Under the direction of the Registrar, the Assistant Registrar is responsible for assisting with all aspects of registration, including but not limited to, registering Club Members and Campers in Camp Brain (online registration database), supporting families/caregivers through...

  • Collections Registrar

    5 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Museum, Level C Job Title Collections Registrar Department Collections and Information Centre Operations | Museum of Anthropology Compensation Range $6,747.50 - $9,701.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position....

  • Associate Vice President, Enrollment Management and University Registrar

    2 weeks ago

    North Vancouver, Canada Capilano University Full time

    **Competition Number** - S181385P **Position Title** - Associate Vice President, Enrollment Management and University Registrar **Position Number** - A99765 **Employee Group** - Administrator **Position Status** - Regular Full-Time **Start Date** - 07/02/2025 **End Date (if applicable)** **Department** - Registrar's Office **Additional Notes** -...

  • Enrolment Services Officer

    6 days ago

    Vancouver, Canada Acsenda School of Management Full time

    **Company Overview**: Acsenda School of Management (ASM) is a private higher education institution offering degree programs in business, hospitality, and management in British Columbia, Canada. With international students from over 50 countries, ASM is committed to teaching excellence and quality programs that prepare students to work in selected sectors of...