Executive Assistant

**SUMMARY**

The Executive Assistant supports the President of Pioneers Canada, enabling them to be effective in their role. The Executive Assistant needs to provide timely, organized and quality administrative support, which requires flexibility and initiative. This role will coordinate and manage the Presidents schedule, assist with preparing and organizing reports, files, presentations, communication pieces, and other administrative tasks. The Executive Assistant will also assist in supporting the Board of Directors administratively and other executive leaders as needed.

**MINISTRY FOCUS**

Pioneers Canada is a Christ-centered, interdenominational missions organization with a passion to send cross-cultural missionaries into regions where few people have ever had the opportunity to hear of Jesus. As such, each employee of Pioneers Canada shall:

- Be a passionate follower of Jesus Christ, who is in wholehearted alignment with Pioneers Values and Beliefs.
- Conduct themselves in a Christ-like manner at work and outside the workplace.
- Participate in weekly staff gatherings and monthly prayer meetings.
- Maintain personal and professional development including spiritual life and ministry skills.

**TASKS & RESPONSIBILITIES**
- Manage the President’s calendar, including making appointments.
- Assist in preparing for presentations and events, with the creation of presentation materials and communication pieces.
- Conduct research and collect data on various topics as needed.
- Assist with planning and organizing events, both internal for staff and external.
- Organize and prepare for meetings, including gathering documents, attending to logistics, and taking minutes as needed.
- Assist with coordinating travel arrangements when necessary.
- Greet guests and visitors of the President and ensure hospitality needs are filled.
- Submit expense reports.
- Work with other office administrators to manage and order general office supplies.
- Provide administrative support to the Board of Directors, including preparations for semiannual Board meetings, minute taking, and additional support as needed.

**KNOWLEDGE, SKILLS, ABILITIES**
- Strong verbal and written communication skills.
- Excellent interpersonal skills.
- Exceptional attention to detail.
- Organizational and time management skills.
- Ability to multitask.
- Desire to collaborate well with various departments and foster teamwork.
- Able to maintain a high degree of professionalism and confidentiality.
- Familiarity with Microsoft 365.

**QUALIFICATIONS**
- Previous administrative experience.
- A committed believer who is passionate about seeing the good news of Jesus spread throughout the whole world.
- Active participation in a local fellowship.
- A valid Canadian driver’s license is required.

**Job Types**: Full-time, Fixed term contract

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Ability to Commute:

- Dorchester, ON N0L 1G2 (required)

Ability to Relocate:

- Dorchester, ON N0L 1G2: Relocate before starting work (required)

Work Location: In person