Communications Coordinator

General Role This role will help support a busy and vibrant Communications Department in its many activities. Context The Communications Coordinator should be proficient in communications tasks and use their knowledge and experience to help the team achieve excellent results. The Communications Coordinator will need to be available to work occasional evenings and weekends during events. Main responsibilities Functional Responsibility Specifically, the role of Communications Coordinator requires: - Collaborate with the Communications team to plan and execute local events, exhibitions, and retail animations - Assist in researching and identifying suitable venues, vendors, and suppliers - Assist in scenography production and coordination of on-site logistics - Assist in developing Communications-related tools, such as print and digital materials - Liaise between internal teams and external partners to ensure all parties are informed and aligned on event details and objectives - Secure competitive quotes from vendors for each program, prepare purchase orders, reconcile invoices, track program-related expenses and contribute to up-to-date budgets - Generate post-event follow-up activities, including evaluation reports - Help maintain Communications calendars and schedules, including tracking deadlines and deliverables - Contribute to organizational tools, such as vendor contact lists, schedules, and meeting agenda minutes - Support the ordering process and effective distribution of Hermès publications, including Le Monde d’Hermès and in-store booklets - Coordinate direct mailings, including liaising with printers and mailing houses, reviewing proofs, and mailing lists, and ensuring timely delivery - Support the strategic execution of the annual paid media plan - Support the trafficking of paid and owned assets, including obtaining media kits and specifications from publishers, reviewing proofs/testing, and supplying necessary assets to publishers in advance of material deadlines - Support the shipping logistics for storefront window displays, as well as installation logistics and photography - Provide administrative support to the Communications team - Available to support on any earned media-related matters if required - Maintain a current communications calendar that identifies all significant local and internal program dates - Cultivate and maintain close relationships with corporate and store teams to understand and effectively execute their unique communication requirements, including attending and updating on store morning meetings as required. - Hermes Canada has an Accommodation Policy. Objectives/Goals Be a Hermes Brand Ambassador demonstrating the house qualities: - Expertise - Generosity - Surprise - Bespoke - Simplicity In addition: - Good Communication - Time management - Being reliable - Administration - Being confident and enthusiastic - Being a team player - Proficient with Microsoft Office - Being professional and credible - Being well organised and flexible Profile Qualifications and qualities: - Bachelor’s degree in marketing, communications, business administration or a related field - 3-5 years of progressive experience in experiential marketing, production, and/or project management - Preferred relevant experience in a marketing agency, or in retail, hospitality, luxury automobile, fragrance/beauty industries, with a focus on the Canadian market - Strong analytical, oral, and written communication, and presentation skills - Excellent computer skills, including proficiency in Excel, PowerPoint, and other relevant software programs - Hands-on, flexible, collaborative, and humble with a "roll-up-your-sleeves" attitude - Proactive and able to manage multiple projects simultaneously while maintaining a high level of organization and attention to detail - Knowledgeable about industry trends and best practices related to events - Ability to build and maintain positive relationships with internal and external stakeholders - Strong project management skills, including the ability to develop and manage timelines, budgets, and deliverables - Demonstrated ability to work effectively under pressure and meet tight deadlines - Willingness to learn and adapt to new technologies and software programs as needed A propos du groupe Hermès Established in 1837, Hermès International was founded on the tenets of creativity, quality, fine craftsmanship and service. A family company spanning six generations, Hermès International now boasts an array of product lines that include Leather, Scarves, Ties, Footwear, Perfume, Watches, Jewellery, Art of Living, Enamel, and Tableware. - Type de contrat: CDI - Pays: Canada - Ville: Toronto - Travail: Communication - Expérience: Débutants acceptés - Société: Hermès Canada