Administrative Assistant Employment Services
2 days ago
**Administrative Assistant, Employment Services**
**Location**: Ottawa, Ontario
**Reports to**: Coordinator, ITO
**Employment Status**: Part-Time, Temporary (until )
**Department**:Employment Services
**Bargaining Unit Status**: Excluded
**Annual Salary**: $22.17 - $26.66
**Language requirements**: English is essential and French is considered and asset
**Number of positions**: One (1)
**Closing date**:July 29 (or until filled)
**Schedule**:Monday to Friday from: 08:30 am - 04:30 pm
**About us**:
Founded in 1960, the Youth Services Bureau of Ottawa (YSB) is one of the largest and most comprehensive non-profit agencies in Ottawa and a registered charity. It provides mental health services, employment programs, emergency shelter, community, health and housing services, and justice programs to youth in the Ottawa area, serving between 2,500 and 3,000 at‑risk individuals aged 12+ and their families every month. YSB employs 350 caring professionals in a unionized environment in over 26 locations across Ottawa.
Under the supervision of Coordinator, ITO, the Receptionist provides reception and word processing services for the staff located at the ITO site in accordance with the policies and directives established by the Bureau. The receptionist will be located out of the Moodie Drive office and work 5 days per week; Monday - Friday.
**What you will do**:
- Screens calls, answers phones and directs callers to the appropriate person
- Greets visitors to the office and direct as appropriate
- Coordinates courier services, sorts mail
- Coordinates translation
- Provides assistance to program director, coordinator as required
- Word processing documents as required
- Coordinates preparation of business cards for agency staff
- Maintain office supply inventory, ordering as required
- Photocopying as required
- Prepares information packages or others for mailing
- Registration for Bureau’s core training
- Follows safe work practices as established by the Bureau.
**This opportunity may be right for you if**:
- Diploma in office administration or equivalent
- One year related experience
- Excellent communication skills
- Excellent telephone manner
- Fluency in English is essential; Fluency in French is an asset
- Knowledge and expertise in Microsoft Suite and other packages
**Join us**
If you think this vacancy is a good fit, we would love to hear from you. Please visit the career section of our website to submit your resume and one-page cover letter. Don’t just tell us what we want to hear, tell us your story and why you would make a great addition to our team.
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