Logistics and Events Co-ordinator

We are searching for an addition to our Festival and Events Team, to be the lead facilitating site needs, equipment, technical support, be a liaison between the Festival and various municipalities, know how to get things done most creatively and efficiently and at all times, enjoy what they do and allow their passion be shared with the rest of the Team. THIS IS AN IN PERSON EMPLOYMENT POSITION IN THE NIAGARA REGION

**Responsibilities**

• Is the lead for all logístical needs for all Festival lead programming-all equipment, rentals, tools, site maps, communication, décor, security and safety for facilitating all Festival events
• Research vendor participants and confirm their attendance
• Working with the Co-ordinator of Volunteers, aid in the volunteers needs and facilitation of volunteer abilities in their assigned duties at events
• Contribute to and perform Administration duties, under the direction of the Fundraising and Events Manager
• Create and maintain vendor, supplier, VIP and Sponsor contact information and ensure their attendance at events
• Create and facilitate VIP and Sponsor attendance details at events, under the direction of the Fundraising and Events Manager
• Be the point of contact when working with various Municipalities, following respective by-laws and building codes
• Use best Customer Service delivery skills for attendees, Volunteers, Staff and visiting VIPs and invited guests
• Maintain budget guidelines set by the Fundraising and Events Manager
• Attend and help facilitate events and programming that they have organized directly, as well as those created as a Team
• Create a final report reflecting the pros and cons of event planning and execution
• Support other Festival Staff in their duties when called upon, when time permits upon mutual agreement. Ie-Volunteer supervision, general deliveries, attending Festival Programming when needed

**Requirements**

• Completion or some completion of a Special Events post-secondary diploma program
• Experience in Festival and Event Logistical Planning and facilitation
• Able to anticipate needs, asses and provide solutions to present to the Festival team
• Strong communication, interpersonal and customer service skills; resourceful, creative, strategic
• Supportive team member, friendly, helpful
• Demonstrated ability to be highly organized
• Comfortable working independently, strong oral, written and public speaking skills
• Proficient in using Microsoft Office-Excel, Word, Power Point
• Able and familiar with social media platforms-Facebook, Twitter, Instagram
• Demonstrates patience and understanding when engaging with individuals from diverse linguistic and communication backgrounds
• Ability to lift 30lbs, carry and store items, periods of long standing and walking
• A second language is useful, but not mandatory
• A valid Driver’s License for Ontario
• Access to a personal vehicle

**Please Note**

• Compensation for this contract position will be $3000 CDN with the bulk of the needs happening in the lead up to the Water Lantern Festival to be held August 2 (Rain date August 3) Approximately 144-150 hours, with three days in September-negotiable
• As with many special events, this position will not be consistent to a 9-5, Monday-/Friday work week. Weekends, and after 5pm hours can be expected, and negotiating what flexibility is needed will be addressed.
• This position can be compatible to work in tandem with other employers, depending on the flexibility of all parties
• Be a Canadian citizen, permanent resident, or a person on whom refugee protections has been conferred under the Immigration and Refugee Protection Act.
• Be legally entitled to work according to relevant provincial legislation and regulations

Interviews will take place virtually June 25 & 26, 2025

We anticipate the position start date will be: June 30, 2025

We anticipate the position end date will be: August 16, 2025, with 3 days in September

We thank all applicants for their time and interest in our organization; however, only those selected for an interview will be notified. No phone, in-person or on-line inquiries please.

**Job Types**: Part-time, Fixed term contract

Contract length: 7 weeks

Pay: $3,000.00 per year

**Benefits**

• Flexible schedule
• On-site parking
• Work from home

Flexible language requirement

• French not required

Schedule

• Monday to Friday
• Weekends as needed

Ability to commute/relocate

• St. Catharines, ON: reliably commute or plan to relocate before starting work (required)

**Education**

• DCS / DEC (required)

**Experience**

• special events logistics or equivalent: 1 year (required)

Licence/Certification

• Driving License and regular access to a vehicle (required)

Work Location: In person

Application deadline: 2025-06-23

Expected start date: 2025-06-30