Executive Assistant to General Manager

**Executive Assistant to General Manager**:
Job No**:168812**
Location**:Squamish, BC**
- **A wonderful opportunity to grow your career in one of BC’s most beautiful districts**:

- **Join a team dedicated to excellence in public service**:

- **Enjoy a competitive $76-84K annual salary plus top-notch benefits**

**About the District of Squamish**
The District of Squamish is a progressive and growing community with a palpable positive energy and a strong focus on the great outdoors. Our friendly, small-town setting, spectacular natural environment, and world-class recreational opportunities offer an incredible live-work-play lifestyle that few places can beat. Bike, ski, sail, run, climb, hike, and explore our thriving arts, culture, and heritage scene - in your own backyard. Use some of that time you will save on the commute for life balance

For more information, please visit our **website**.

**About the Opportunity**
Currently, we are seeking a full-time **Executive Assistant to General Manager **to join our team in **Squamish, BC.**

Under the general direction of the General Manager (GM), you will provide confidential, executive-level administrative and project support to the GM, as well as technical guidance and mentorship of the administrative staff under the portfolio of the GM.

**Key accountabilities include, but are not limited to**:

- Following the District’s Customer Service Guidelines to ensure the Delivery of Outstanding Service and serving as the primary point of contact on behalf of the GM
- Assisting the GM with confidential executive administrative tasks on request, prioritizing the work of the GM unless otherwise indicated
- Supporting corporate strategic initiatives, coordinating special projects, researching and analyzing policies and projects, and drafting documents related to special projects
- Providing high-level document management (drafting, editing, formatting and proofreading of documents, document storage, and archiving)
- Developing routine and complex correspondence and responding on behalf of the GM
- Organizing travel itineraries and managing the GM's daily schedule and calendar
- Monitoring deadlines and schedules to predict and resolve scheduling and interdependency conflicts before they arise
- Preparing meeting agenda items and background information in a proactive manner
- Conducting file searches, maintaining electronic filing systems, and maintaining databases
- Maintaining and controlling access to confidential, restricted, and protected records, documents, and files, while demonstrating discretion
- Being able to handle inquiries and prioritize them with considerable judgment

**About You**
To qualify you will need **at least 5 years of experience working in an office environment at the executive level **with a preference for at **least 2 years of experience working in local government **as well as a **Diploma in Business Administration, Public Administration**, or a related field (an equivalent combination of education, training and experience will also be considered).

**The following skills are essential to success in this role**:

- An Office Administration Certificate
- Local Government/Public Administration courses or certificates (PADM)
- A full understanding of political protocols
- Knowledge of modern office procedures, practices, and operations with particular reference to filing and records management systems
- Superior knowledge of business English, writing, spelling, punctuation, and arithmetic
- Excellent interpersonal and communication skills and the ability to deal with people in a tactful, diplomatic, and professional manner
- Advanced computer skills and thorough knowledge of Microsoft Office including MS Word, Excel, and Outlook
- Ability to keep pace and anticipate the work-related needs of the GM
- Diligent, able to work within a variety of timeframes, with a good sense of service and professional accomplishment
- Superior organization and time management skills with strong attention to detail
- Ability to process instructions and successfully execute projects from start to finish while meeting critical deadlines
- Demonstrated ability to maintain confidentiality and exercise discretion
- Valid BC Class 5 Drivers Licence (asset)

Lastly, you are an experienced, energetic, proactive, positive, detail-oriented, high performer who enjoys being at the center of the action and supporting the day-to-day work life of the executive office.

**What We Offer**
As a valued member of our team, you will be rewarded with a **$76-84K annual salary** (negotiable based on your skills and experience), as well as comprehensive benefits, including:

- Excellent health and paramedical benefits package
- Generous pension plan
- 70-hour, 9-day bi-weekly work schedule (3-day weekend every second week)
- Opportunity for overtime hours
- 3 weeks' vacation to start
- Live and work in one of the most stunning places in the province
- And many more

**Click here*