Receptionist

1 week ago

Sherwood Park, Canada Blackstone Industrial Services Inc Full time

Blackstone Industrial provides innovative, high-quality, and sustainable solutions for critical rotating and static equipment. As one of North America’s leading technical service providers, we excel in field services, parts, repairs, and engineering. Trusted by industries such as heavy oil and refining, petrochemical, power generation, energy transmission, and agriculture, Blackstone is shaping the future of compressor maintenance and operation, striving to set new benchmarks. As we expand our operations globally.

Blackstone is currently seeking a Receptionist to join our team. As the first point of contact for the company, you will pay a crucial role in ensuring a positive experience for all visitors and employees. In addition to greeting guests and managing incoming calls, you will be responsible for maintaining cleanliness in common areas, assisting with administrative tasks, and ensuring smooth operations of our boardrooms.

**Responsibilities**
- Welcome all guests and customers to the Blackstone Facility to ensure a smooth and positive experience
- Manage incoming calls and direct them to the appropriate person or department
- Assist with administrative tasks including sorting and distributing mail, filing documents (packing slips, incoming paperwork), and general filing as needed
- Maintain the cleanliness and organization of common areas, including the reception area, kitchen, and meeting rooms
- Prepare and set up boardrooms before and after events, ensuring they are equipped with necessary materials and are presentable and clean
- Monitor and replenish office and kitchen supplies; place orders as needed, including ordering office supplies
- Maintain organization and accuracy of project documents such as invoices, packing slips, quality certificates, and creating job folders for BRS
- Assist with Accounts Payable inquiries from vendors, including remittances
- PO entry and receiving of shop POs; additional data entry as required
- Assist with the updating of required data tracking as changes occur, including time tracking
- Support expense reporting processes such as Mastercard expenses in Concur
- All other duties as required

**Qualifications**
- High school diploma or equivalent
- Previous experience in a receptionist or administrative role is preferred
- Excellent communication and interpersonal skills
- Professional appearance and demeanor
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office Suite
- Ability to work independently and as part of a team
- Attention to detail and a proactive approach to problem-solving

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