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Accounts Payable Team Lead
2 weeks ago
Neighbourly Pharmacy is looking for an Accounts Payable Team Lead to join our strategic Accounts Payable team, to support the continued evolution of our nearly 300 acquired Pharmacy locations across Canada Our Support Office is located in Etobicoke, ON and this is a hybrid role and requires travel into the office.
**About Us**:
Neighbourly Pharmacy is Canada's largest and fastest-growing network of community pharmacies. With nearly 300 locations, our team of experienced industry leaders are passionate about providing exceptional patient care to our communities. We have been recently recognized as one of Canada’s Best Managed and Top Growing Companies. We know that our people are our most valuable asset, and we take pride in helping our employees realize their career goals.
**Our Growth**:
Neighbourly Pharmacy is continuing to grow rapidly across Canada. In March 2024, Neighbourly Pharmacy returned to being a privately-owned company and was also recognized as the one of the Best Managed Companies in 2024 (sponsored by Deloitte Canada Best Managed Gold Standard Winner), Canada’s Top Growing Companies (by Globe and Mail) 3 years running and recognized on the 2022 The New Innovators list (by Canadian Business magazine & in partnership with the Brookfield Institute for Innovation + Entrepreneurship).
We thank all those who apply, however, only those selected for an interview will contacted.
**Location**:
This role is hybrid and requires travel into the office for meetings as required by department leaders.
As the Accounts Payable Team Lead, you will support the daily operations of the Accounts Payable (AP) function, acting as a resource to ensure accurate, efficient, and timely processing of all payables. This role provides guidance to team members, assists with corporate invoice processing, manages store rent payments, oversees corporate credit card transactions, and ensures strong financial controls and compliance with company policies. The AP Team Lead will also act as a key liaison between the AP team, internal departments, and external vendors to support the organization’s operational and financial objectives.
**Responsibilities**:
- Manage the processing of corporate invoices, store rent payments, and company credit card transactions.
- Coordinate AP team efforts to meet deadlines for vendor payments, reconciliations, and reporting.
- Review, approve, and ensure accurate coding of invoices, expense reports, and payment requests.
- Oversee vendor accounts reconciliations and ensure timely resolution of discrepancies or disputes.
- Monitor corporate rent payments for all stores, ensuring accuracy, timeliness, and compliance with lease agreements.
- Provide oversight into credit card processing and reconciliation and ensure that charges are properly supported and allocated.
- Ensure strong and accurate accounting and operational control environment to safeguard assets, improve efficiencies, and maintain compliance.
- Share feedback, knowledge, and best practices with AP colleagues to foster continuous improvement
- Collaborate with other finance team members to improve systems, workflows, and reporting.
- Prepare, analyze, and present AP metrics, dashboards, and ad-hoc financial reports to management.
- Recommend and implement process improvements and automation opportunities to increase efficiency.
- Serve as escalation point for complex vendor inquiries and resolve issues in a professional manner.
- Assist with audits by providing necessary documentation and supporting schedules.
- Support efforts of management team through preparation and analysis of ad-hoc reporting as required.
- Other duties as assigned.
**Qualifications & Skills**:
- 4-6 years of progressive Accounts Payable experience, including at least 2 years in a supervisory or team lead role.
- Strong knowledge of full-cycle AP processes, including corporate invoicing, rent management, credit card processing, and vendor issue resolution.
- Proficiency in Microsoft Excel (V-Lookup, Pivot Tables, and advanced functions) and Microsoft Office Suite, with the ability to manipulate and present data effectively.
- Hands-on experience with ERP systems (required); experience with process automation or system implementation is considered an asset.
- Post-secondary education in Accounting, Finance, or Business Administration (asset).
- Solid understanding of accounting principles, internal controls, and compliance requirements.
- Strong problem-solving, organizational, and analytical skills with a high level of accuracy and attention to detail.
- Effective communication and interpersonal skills to collaborate with vendors, stores, and internal teams.
- Ability to act as a resource and mentor, providing guidance and knowledge-sharing to AP colleagues.
- Adaptable, efficient, and able to manage multiple priorities under structured processes and time-sensitive requirements.
- Strong technical aptitude with the ability to learn and optimize finance system
