Project Coordinator

About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Construction Department

The Construction team is responsible for the entire process flow of delivering the physical data centers from shovel ready state through commissioning, working with Sales, Operations, and management along the way. Construction implements and executes upon the work product developed by the Development & Engineering (D&E) team. The team also manages Vantage’s build partners to success through technical feedback and review, and actively participating in review of schedule and budget. Many times, a role like this at other companies is purely oversight. One thing that distinguishes Vantage is that our construction teams are given the responsibility and authority to directly drive the process. When compared to external resources, our internal team can ensure the key stakeholders are engaged in the decision-making process to align long-term operational sustainability with value engineering and cost metrics to deliver products aligned with corporate goals. This approach empowers each member of the team to drive high
- impact decisions and even more impactful results.

Position Description

Vantage is seeking an ambitious and resourceful Project Coordinator who can coordinate a central project across a broad spectrum of ongoing construction projects. Daily duties include coordinating meetings, managing project reports, and project closeout documentation for the operations department. This involves regularly working closely with internal resources and design-build contractors and coordinating this collaboration. It also involves supporting procurement activities, as well as the project manager and dedicated project teams.

Essential Job Functions
- Manage individual tasks throughout the construction process;

o Support the billing process for projects

o Support the change order process

o Enter purchase order requests into the financial system

o Ensure distribution to stakeholders

o Ensure review and follow-up of design documents with various stakeholders
- Transcribe the minutes and the measures to be taken, do the updates and follow-up to make the project successful
- Ensure the project is in compliance with Vantage standards for document checks and file specifications.
- Manage project completion and related transfer documentation.
- Participate in project meetings and follow up on key action items.

Duties
- Prepare agenda and documents for weekly meetings, and drive action items to completion.
- Assist project managers in setting up documents for the project.
- Prioritize internal stakeholder input, while adhering to timelines.
- Assist the Director in preparing monthly financial updates and forecasts.
- Work closely with the Operations department to coordinate work with the MOP structure history and monitor required approvals.
- Perform additional responsibilities as assigned from time to time by management.

Job Requirements
- Bachelor's degree in administration or similar field, or equivalent experience ;
- Minimum of 5 years experience as a Coordinator of construction projects of increasing complexity, a must;
- Experience in a data center environment, an asset;
- Knowledge of Procore software an asset;
- Experience in construction coordination with a focus on civil, structural, architectural, mechanical, electrical and plumbing, an asset;
- Travel estimated at less than 5% of time worked but may grow and change over time.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard an efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Safety and security always matter. During COVID, all positions that can work remotely have been, and appropriate steps have been taken to ensure the safety of employees in any position essential to be on site. Regardless of where you are working, technology to work effectively is provided on or in advance of your first day of employment.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefit