Maintenance Superintendent

Maintenance Supervisor

Reporting to : General Manager

Core purpose of the job:
Responsible for the safe and efficient operation of the physical mechanical systems/equipment on site. Investigates and resolves complex problems related to HVAC, mechanical and plumbing systems. Directs all work of the personnel assigned. Accountable for achieving specific operational objectives. Ensures day to day requirements of delivering the FM contract generally are met. Works with Assistant Maintenance Manager to ensure Audit readiness at all times. Ensure contractual performance in accordance with agreed budgets. Maintains compliance with the Key Performance Indicators. Maximizes value from contractors and suppliers while minimizing overdue debt.

Scope of Duties and Responsibilities:

- Reviews job orders with Maintenance Planner to determine work priorities.
- Directs maintenance activities on utility systems to provide continuous supply of HVAC, gas, water and sewage for operations
- Oversees the inspection of systems and equipment for conformance with operational standards and regulations.
- In conjunction with support from Supervisors, requisitions tools, equipment, and supplies required for operations across the department.
- Perform field observations and regular audits of building components. Prepare routine and special system operation reports.
- Ensure all staff and contractors follow Confined Space and safe work procedures.
- Works with Operation Manager and Assistant Maintenance Manager to develop maintenance budget projections. Monitors expenditure of funds in budget.
- Works within approved budget. Develops and implements cost saving measures where there are no negative impact to KPI’s.
- Oversee and conduct quality audits related to the start-up and shut down of major building equipment, water treatment, employee duties, diesel generator, fire alarm, life safety tests, regular maintenance activities (i.e. filter and belt changing).
- Provide technical expertise for Minor Works, Projects, RFA’s, RFP’s, etc.
- Meets electrical and mechanical maintenance financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
- Assists with maintaining supplies inventory by checking electrical and mechanical material stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for electrical material; reviewing and approving invoices;
- Assists and manages as directed in the operation and maintenance of mechanical systems such as plumbing, HVAC, life safety, elevators, grounds and gardens, etc.
- Good knowledge of the KOSHER, NJC documentation, BC Building Code, Federal Building Code, BC Landscape Standards, CSA, ASHRAE, NFPA and WorkSafe BC requirements
- Ensures that all work relating to mechanical & electrical systems complies with WCB and health/safety regulations, and ensures that all employees and contractors performing such work are trained according to WCB regulations
- Monitors Maximo and provides operations manager with regular updates on where the department is related to KPI’s.
- Develop and maintain a schedule of work hours for staff based on the CBA in order to meet operational needs and efficiencies.
- Maintain adequate skilled employees to accomplish objectives and provides input during recruitment process.
- Maintain and update the Asset Register and Planned Preventative Maintenance (PPM) work tasks as part of ongoing maintenance activities.
- Directly manages employees in the maintenance department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include planning, assigning, and directing work, addressing complaints and resolving problems, interviewing, hiring, and training employees, appraising performance, rewarding and disciplining employees.
- Comply with company policies, procedure, and QA requirements and ensure a safe and healthy working environment within the post-holder’s span of control.
- Fulfil Health & Safety responsibilities by adherence to the requirements of the company’s Health & Safety Policy and Health & Safety Management Plans.

Essential Attributes:

- Extensive knowledge of maintenance and mechanical systems including HVAC, Elevators, life safety systems, etc.
- Minimum of 5 years of experience in a similar role managing 5+ reports. Holder of either a Dual Red Seal Trades or a P.Eng.
- Ability to supervise a variety of personnel actions and direct a work force to ensure the facility is maintained in a clean and orderly manner.
- Fosters long-term learning and development of others through coaching, managing performance and mentoring; has a genuine desire to develop others and help them succeed; formally and informally recognizes deserving staff and colleagues.
- Fosters long-term learning and development of others through coaching, managing performance and mentorin