Administrative Agent Class 2

1 week ago

Montréal, Canada Shriners Children's Full time

Company Overview:
Shriners Hospitals for Children - Canada provides ultra-specialized short-term orthopedic care to children in Quebec, other Canadian provinces, the United States and around the world. Affiliated with the Réseau universitaire intégré de santé et service sociaux McGill (RUISSS), the hospital promotes excellence and innovation in care, teaching and research. Working at Shriners Hospitals for Children - Canada means working in a patient and family centered care environment where there are many opportunities for professional development. You will work in an innovative, creative and multidisciplinary environment focused on improving the quality of life of children and their families.

With its committed and dedicated staff, Shriners Hospitals for Children - Canada has been helping children reach their full potential for over 90 years.

Job Overview:
We are currently looking for an Administrative Agent to work on our Clinical Research team. The Administrative Agent, Class 2 assists team in their administrative and professional functions. They accomplish a range of administrative tasks according to established methods and complex procedures that they will modify as needed. Their responsibilities generally and mainly include secretarial tasks, automated office work, as well as the opening and management of files or handling of data requiring specific knowledge.

**Responsibilities**:

- Drafts documents, correspondence and personalized letters
- Updates registers and databases.
- Provides administrative support to the department by taking telephone calls, entering data, photocopying, faxing and scanning, ordering materials and more.
- Gathers data to update files, organize information and help ensure the smooth running of the department.
- Prepares various reports, including monthly board reports, annual report, and expense report.
- Follow up on internal and external communications.
- Coordinates departmental and advisory committee meetings.
- Orients new team members.
- Works and collaborates with different departments to complete certain tasks.

Qualifications:

- AEC in the field of administration or secretarial studies
- 2 years’ experience in a similar administrative or secretarial role
- Experience in customer service
- Fluency in French written and spoken; capacity to communicate (written and spoken) in English is required in order to support or collaborate with English-speaking clients and/or stakeholders
- Organizational and priority management skills with attention to details

You will benefit from the same conditions of the health and social services public sector, including a pension plan (RREGOP), 13 statutory holidays per year, 9.6 sick days per year, group insurance, 4 weeks' vacation after one year, and an employee assistance program. In addition, you will enjoy free parking (under certain conditions) or a discount for using public transport (Opus card), support for work-life balance, an affordable cafeteria, a gym, a corporate discount program and a social club.
- Shriners Hospitals for Children - Canada supports the principle of equal access to employment and invites women, members of visible minorities, ethnic minorities, persons with disabilities and Aboriginal peoples to apply._

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