Assistant Coordinator

**We are Seeking**: We are currently seeking an Assistant Coordinator to join our Calgary Business Services Team.

**About Us**: Great Western Interiors is a 30+year Insulation and Drywall Contracting Company operating within the Calgary, Edmonton areas and has recently expanded into the Columbia Valley market. We are committed to providing our clients with quality workmanship while meeting expected timelines with an excellent service program. We are currently providing our services for New Residential Builds, Renovations, and Multi-Family projects.

**What’s in it for you**: We are an expanding, dynamic, and reputable company with opportunities for continued long-term work and advancement. We provide competitive pay-scale, paid vacation, GRSP matching program, a collaborative team environment, thriving company culture, training, and profit-share potential.

**Location**: This position is based in Calgary, Alberta. This is in an in-office position, with an opportunity for hybrid remote work (Fridays) upon completion of 90-day probation.

**Hours**: Full-Time Monday-Friday, 40 hours per week.

**Position Overview**: As the Assistant Coordinator, you will play a valuable and crucial role in contributing to the completion of our projects from initial touch point to final warranty work. You will directly contribute to the financial and corporate function and well-being across all divisions of Great Western Interiors. This position offers a great opportunity for individuals looking to grow and utilize their experience.

**Responsibilities**:

- Provide general administrative support to the company’s Production, Service and Construction Coordinators across all company divisions.
- Support Coordinators in maintaining GWI scheduling timeframes, providing coverage for holidays and overflow.
- Create, edit and verify vendor and supplier purchase orders.
- Create new Job Files, vendor and builder set ups in GWI internal systems.
- Accessing and navigating builder portals for construction documents, purchase orders and schedules.
- Supporting vendor accounts payable. Including posting Purchase Orders, Credits, Bills and Bill Payment Stubs.
- Entering Supplier material invoices and credits to balance for month end payments.
- Perform data entry and maintain accurate digital and hardcopy financial records and filing.
- Support in tech stack implementation for new resource planning software.
- Run and file semi-monthly WCB Clearance reports for vendors.
- Support in the creation of Standard Operating Procedures for the Business Services Team.
- Adherence to company policies and procedures.

**Requirements**:

- Previous experience in scheduling/coordinating, bookkeeping, Accounts Payable/Receivable or Admin is considered an asset.
- Knowledge of basic coordinating and administration principles and practices. Familiarity with admin services and terminology.
- Proficiency in using accounting software and experience with QuickBooks Online is considered an asset.
- Tech Skills - General understanding of Tech Stack Implementation, Hardware and Software considered an asset.
- Microsoft Suite - Outlook, Excel, Word, Teams and SharePoint.
- Attention to detail and the ability to work meticulously to achieve high-quality results.
- Teamwork skills. The ability to take direction and work effectively alongside a team to achieve solutions.
- Reliability, punctuality, and the ability to work independently with mínimal supervision.

**What We Offer**:

- A thriving company culture within a positive and collaborative work environment.
- Competitive hourly wage, compensation reflective of experience
- Long-term employment opportunities within an industry-leading company
- Opportunities for professional development and career advancement
- Company events and team-building opportunities
- Casual Dress
- Free on-site parking
- Paid Vacation, CPP Contributions, GRSP matching, Profit-Share incentives and Tax management

1. Honesty

2. Above the Line Accountability

3. Respect

4. Team

5. Positivity

6. 6P’s of Preparation

If you are a reliable and motivated individual with an interest in the construction industry, this Assistant Coordinator position offers an excellent opportunity to build valuable experience while working in a positive team setting. Join our team and contribute to the creation of exceptional spaces through quality drywall installations.

Please note that this job description is for informational purposes only and represents a general overview of the position. This is not a comprehensive list of all responsibilities, duties, and skills required for this position. The employer reserves the right to modify the job description as needed.

**Benefits**:

- Casual dress
- Company events
- Discounted or free food
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Work from home

**Education**:

- Secondary School (preferred)

Work Location: In person