Correspondence Management Clerk
2 weeks ago
Correspondence Management Clerk
**Job ID**:
227052
**Posting status**:
Open
**Organization**:
Ministry of Finance
**Division**:
Advisory, Objections, Appeals and Services
**City**:
Oshawa
**Position(s) language**:
English
**Job term**:
2 Temporary assignments/contracts up to 18 months with possibility of extension
**Job code**:
06OAD - Office Administration 06
**Salary**:
$25.32 - $29.24 Per hour*
- Indicates the salary listed as per the OPSEU Collective Agreement.
Accessibility support
Do you have knowledge of records management operations and records retention procedures with an interest in working with new technology?
If so, consider this opportunity as a Correspondence Management Clerk in the Advisory, Objections, Appeals and Services Branch.
Learn more about exciting work in Tax Compliance and Benefits Division here.
About the job
Although everyday may look different, as part of our team, you will:
- electronically capture paper documents into a digital imaging storage system.
- maintain and update an automated file database and records system.
- perform daily filing tasks including organizing, coding, labeling, and maintaining records.
- process incoming/outgoing mail and faxes.
What you bring to the team
Technical Skills and Knowledge
**You have knowledge of**:
- policies and procedures concerning records management and retention.
- purchasing and procurement to order supplies.
- computer software programs (e.g. Excel) and records databases.
- You have the ability to obtain knowledge of branch programs and government policies.
Analytical and Decision Making Skills
**You can**:
- assign proper files codes to documents.
- transfer files to new coding systems.
- review new file plans to ensure they meet regional or branch needs.
- resolve conflicting demands by adjusting priorities.
Organizational and Data Entry Skills
**You can**:
- maintain a filing system and track missing files
- review and update records in database systems
Communication and Interpersonal Skills
**You can**:
- respond to routine correspondence.
- provide information to staff regarding records management policies and procedures.
- deal with requests from the public and staff tactfully.
Don't meet every qualification?
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy
Thursday, May 1, 2025 11:59 pm EDT
**Position details**:
2 English Temporary, duration up to 18 months, 33 King St W, Oshawa, Central Region
**Compensation group**:
Ontario Public Service Employees Union
**Work hours**:
Schedule 3.7
**Category**:
Administrative and Support Services
**Posted on**:
Tuesday, April 15, 2025
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