Research Administration Specialist

**Regular/Temporary** - Temporary **Job Title** - Research Administration Specialist **Job ID** - 69513 **Location** - Central Campus **Open Date** - 05/14/2025 **Job Type** - Limited Term (>12 months) **Close Date** - 05/23/2025 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - ROADS **Salary Grade/Band** - Grade 7 **Salary Range** - $25.70 - $39.89 (hourly) **Contract Duration** - 13.2 Months **Hours per Week** - 35 **Posting Details** **Schedule** - Monday to Friday, 8:30 am to 4:30 pm **Education Level** - Bachlor's degree in a relevant field of study. **Career Level** - Requires a minimum of 3 years of relevant experience. Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement. **Unit/Project Description**: **Job Summary**: Responsible for the coordination and administration of research grant programs including, but not limited to those seeking funding from federal and provincial government sources which focus on capital infrastructure, faculty renewal, capacity building, fellowships and scholarships programs, and internal competitions **Purpose and Key Functions**: - Provide administrative support in the development, coordination, and submission of research proposals, including those characterized as institutional, by gathering and compiling information from a broad range of sponsors and programs, and developing procedures and tools to serve the University research community. - Interpret and communicate applicable policies, procedures, and guidelines to project leaders. - Provide internal timelines and deadlines to researchers for select programs and reports. - Provide advice to researchers and recommend changes to their funding proposals to ensure compliance eligibility requirements. - Gather information from investigators including, but not limited to construction estimates, salary information, and vendor quotes for preparing budgets. - Prepare and revise multi-party, multi-funding, and multi-year budgets throughout the various stages of proposal development. - Check and verify budget calculations for funding and grant proposals, and analyze the eligibility of matching fund contributions and ensure appropriate audit back-up has been received. - Project annual cash flow by category and by source of funds. - Work with colleagues and researchers to resolve post award concerns. - Create spreadsheets for annual accounting and trend mapping of internal and external research funding which may include information about accounts and amounts for transfer of funding. - Create award and account notices to document the terms and conditions of the funding. - Update and maintain information in databases. - Conduct data quality and validity reviews to ensure the integrity of data required for institutional reporting purposes. - Proofread agreements from primary sponsors and identify changes in language and reporting requirements. - Write and maintain a variety of documents including, but not limited to standard operating procedures, program documents and procedures, statistical summary reports and meeting minutes. - Draft guidance documents for proposal preparations and prepare instructional documents for post award management. - Assemble and collate guidance document packages for applicants and file management. - Review past funding history of researchers to determine their eligibility for new funding. - Respond to information requests from internal and external colleagues, collaborators, and agencies. - Coordinate and attend meetings as required. - Ensure the maintenance of filing and electronic record retention. - Secure appropriate signatures for various documents. **Supervision**: - Ensure adherence to quality standards and procedures for short-term staff and volunteer's. - Provide orientation and show procedures to others. **Assets**: - In depth knowledge of multiple granting agencies and multi-party complex budgeting experience - Strong, demonstrated problem-solving, organizational and administrative skills **How To Apply** **Employment Equity Statement** McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. Job applicants requiring accommodation to participate in the hiring process should contac