Administrative Assistant
2 days ago
**Overview**
**Duties**
- Handle incoming calls with professionalism and excellent phone etiquette.
- Coordinate meetings and travel arrangements for staff as needed.
- Maintain organized filing systems for both physical and digital documents.
- Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
- Utilize Google Suite for document creation, scheduling, and collaboration.
- Proofread documents to ensure accuracy and clarity before distribution.
- Provide customer service support by addressing inquiries and resolving issues promptly.
- Collaborate with team members to streamline office processes and improve efficiency.
- Support the medical office operations by maintaining patient records and scheduling appointments as needed.
- Manage and organize schedules, appointments, and calendars for team members or executives.
- Prepare and maintain documents, reports, and presentations.
- Facilitate communication between departments and assist in managing correspondence.
- Take minutes during meetings and distribute them to relevant parties.
- Handle sensitive information with confidentiality and ensure compliance with company policies and procedures.
- In some cases, provide personal assistance to executives, such as managing personal schedules or errands.
**Requirements**:
- Proven experience as an Administrative Assistant or in a similar role.
- Strong organizational skills with the ability to manage multiple tasks effectively.
- Familiarity with Google Workspace
- Familiarity with QuickBooks is preferred but not mandatory.
- Excellent verbal and written communication skills, with attention to detail in proofreading tasks.
- Problem-solving skills and initiative.
- A positive attitude and willingness to learn new skills as needed for the role.
Pay: $50,000.00-$60,000.00 per year
Schedule:
- Monday to Friday
- On call
- Weekends as needed
**Language**:
- English (preferred)
Willingness to travel:
- 25% (required)
Work Location: In person
Expected start date: 2025-03-17
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