Operations Manager

**Job Information**

Job Requisition ID: 67173
Ministry: Health
Location: Edmonton
Full or Part-Time: Full-time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: March 10, 2025
Classification: Manager Zone 1

**Salary**: $2,718.61 to $3,874.13 bi-weekly ($70,956 - $101,115/year)

The Ministry of Health is building a more resilient and sustainable health care system that can support Albertans getting care when and where they need it, while responding to system-wide health challenges, improving health outcomes, and maintaining fiscal responsibility. The ministry supports Albertans’ health and well-being throughout their lives by protecting public health and promoting wellness; coordinating and delivering safe, person-centered, quality health services; health system planning and capital infrastructure planning; supporting innovative information management and technologies; regulating health care; and funding the health system.

The Department of Health establishes the Government of Alberta’s strategic direction for health, including advising government on health policy, legislation and standards, and public health concerns; monitoring and reporting health system performance; setting policies and priorities for the electronic/digital health environment; and providing oversight and ensuring accountability across the health system.

For further information, visit the ministry website at

The newly established Procurement & System Optimization Secretariat is seeking a skilled and dynamic Operations Manager to join our leadership team. As an integral member of the division, the Operations Manager will provide senior operational support and strategic advice to the Assistant Deputy Minister. You will play a crucial role in ensuring the smooth and efficient operation of the division, managing urgent requests, supporting divisional planning activities, and overseeing the day-to-day operations of the Assistant Deputy Minister’s Office.

**Role Responsibilities**:
**The job responsibilities include**:
**ADMO Administration**:

- Lead and coordinate day-to-day activities for ADMO to ensure optimal operations.
- Develop and manage administrative and operational management systems.
- Identify key operational challenges and propose strategic solutions.
- Provide the ADM with updates on key initiatives and operational status.
- Oversee the divisional budget, plan resources, and monitor expenditures.
- Interpret ministry and government policies, aligning with the direction of senior management.
- Manage sensitive operational matters and provide effective recommendations.

**Divisional Administration, Planning, and Support**:

- Lead planning for staff retreats and divisional activities.
- Contribute to administrative processes and support divisional operations.
- Represent the division on inter-divisional committees and collaborate on government-wide systems.
- Support the preparation of background information, presentations, and speaking notes.
- Lead and provide guidance on divisional initiatives and special projects.

**Divisional Correspondence/Communication Management**:

- Oversee information flow and ensure accurate and timely responses to inquiries.
- Coordinate with branch directors on information requests and briefing priorities.
- Review and prepare high-quality correspondence for senior management.
- Ensure timely routing and resolution of all incoming and outgoing correspondence.
- Review Action Requests (ARs) for content, quality, and alignment with government policies.
- Advise on briefings and correspondence for senior leadership, ensuring clarity and consistency.

**Human Resource Management**:

- Manage all aspects of human resource operations for the division.
- Consult with HR for recruitment, classification, and FTE management.
- Coordinate temporary staffing solutions and ensure the efficient use of resources.

**FOIP (Freedom of Information and Protection of Privacy)**:

- Oversee the administration of FOIP requests for the division.
- Ensure compliance with FOIP regulations and provide responses in collaboration with the FOIP office.

**Budget Coordination**:

- Work closely with the Budget Analyst to manage the divisional budget.
- Monitor expenditures and ensure effective resource allocation.
- Assist in budgeting activities and manage all related documents and reports.
- Monitor and manage training budgets and coordinate training requests.

**Contract and Grant Management**:

- Ensure sound contract and grant management practices in line with government policies.
- Prepare and administer contracts for the ADM’s office.
- Advise on required contracts and consult with relevant departments for approvals.

Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to